Medical Records Clerk Resume Samples and Templates for 2025

Medical Records Clerk Resume Guide for India

A well-crafted Medical Records Clerk resume is essential for success in India’s growing healthcare sector. Whether you’re a fresher entering the health information field or an experienced professional seeking positions at hospitals like Apollo, Fortis, or AIIMS, this guide provides everything you need to create a standout resume that impresses Indian employers and passes ATS screening on portals like Naukri and LinkedIn.

This comprehensive guide includes:

• Resume format recommendations for Indian healthcare sector
• Key skills Indian employers look for
• Complete resume example with Indian context
• Top medical records clerk employers in India
• Salary insights in INR by experience level
• Certification guidance for the Indian market
• ATS optimization tips for Indian job portals

Why Your Medical Records Clerk Resume Matters in India

India’s healthcare sector is expanding rapidly with hospitals, clinics, and healthcare IT companies actively hiring medical records professionals. Organizations like Apollo Hospitals, Fortis Healthcare, Max Healthcare, AIIMS, Narayana Health, and various government hospitals actively hire medical records clerks. A strong resume helps you:

• Stand out from thousands of applicants on Naukri and LinkedIn
• Pass ATS screening used by hospital chains and healthcare organizations
• Showcase skills that Indian hiring managers value, including EMR management, patient data handling, and NABH compliance
• Demonstrate your expertise in health information management

Indian healthcare recruiters typically spend 6-10 seconds reviewing each resume initially. Your Medical Records Clerk resume must immediately communicate your data management expertise, software proficiency, and ability to maintain accurate patient records. With India’s healthcare sector digitizing rapidly, a well-optimized resume is essential.

Medical Records Clerk Resume Format for India

Indian employers prefer clean, professional resume formats. Here’s what works best:

Recommended Format

• Length: 1-2 pages (freshers: 1 page, experienced: 2 pages max)
• Layout: Reverse chronological (most recent first)
• Font: Arial, Calibri, or Times New Roman (11-12pt)
• Sections: Contact, Summary, Skills, Experience, Education, Certifications

Resume vs Biodata

In India, use a professional resume format for private healthcare roles. “Biodata” format may be used for government hospital positions.

Personal Details for Indian Healthcare Resumes

Indian resumes typically include:

• Full name
• Phone number with country code (+91)
• Professional email address
• LinkedIn profile URL
• City, State (full address not required)

What to Avoid

• Decorative fonts or graphics (causes ATS issues)
• Personal information like religion, caste, or father’s name
• Salary expectations (discuss during interview)
• References (provide when requested)

Key Skills for Medical Records Clerks in India

Indian employers look for comprehensive health information management expertise covering documentation, software, and compliance.

Medical Records Management

• Patient Record Maintenance: Filing, organizing, retrieving records
• Data Entry: Accurate patient information input
• Record Archiving: Systematic storage and retrieval
• Document Scanning: Digitizing physical records
• Chart Management: Inpatient and outpatient records

Electronic Health Records (EHR)

• Hospital Management Systems: HMS navigation and data entry
• EMR Software: Electronic medical record management
• Patient Registration: Admission, discharge, transfer documentation
• Digital Records: Electronic file management
• Data Migration: Physical to digital conversion

Compliance & Documentation

• NABH Standards: Accreditation compliance
• Patient Confidentiality: Privacy regulations, data protection
• Medical Documentation: Clinical record standards
• Audit Preparation: Record review, quality checks
• Regulatory Compliance: Healthcare documentation rules

Administrative Skills

• Filing Systems: Alphabetical, numerical, color-coded systems
• Reception Duties: Patient interaction, appointment support
• Coordination: Working with clinical and administrative staff
• Reporting: MIS reports, data compilation
• Inventory: Record supplies management

Software Proficiency

• MS Office: Excel, Word for documentation
• Hospital Information Systems: Various HMS platforms
• Database Management: Patient database handling
• Scanning Software: Document digitization tools

Soft Skills for Indian Healthcare

• Attention to Detail: Accurate record-keeping
• Organization: Systematic file management
• Confidentiality: Patient privacy awareness
• Communication: Coordination with departments

How to Present Skills

Create a dedicated skills section. Group by category (Records Management, EHR, Compliance). Highlight software proficiency prominently.

Medical Records Clerk Resume Example for India

Here’s a complete resume example tailored for Indian employers:

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Kavitha Nair

Chennai, Tamil Nadu | +91-98XXX-XXXXX | kavitha.nair.mrc@email.com | linkedin.com/in/kavithanair-medicalrecords

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Professional Summary

Detail-oriented Medical Records Clerk with 5+ years of experience in patient record management, electronic health records, and healthcare documentation in India’s healthcare sector. Expertise in HMS operations, medical records filing, and NABH compliance with proven track record of maintaining 99.5% record accuracy and processing 150+ patient files daily. Strong background in both private hospital and multi-specialty clinic settings. Completed health information management certification with extensive experience in record digitization and database management. Seeking to contribute medical records expertise to a progressive healthcare organization.

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Skills

Medical Records: Patient Record Management, Data Entry, Filing Systems, Chart Organization, Record Retrieval EHR/HMS: Hospital Management Systems, EMR Software, Patient Registration, Digital Records, Data Migration Compliance: NABH Standards, Patient Confidentiality, Medical Documentation, Audit Support, Regulatory Requirements Administrative: Reception Support, Department Coordination, MIS Reporting, Inventory Management Software: MS Excel, MS Word, HMS Platforms, Scanning Software, Database Systems

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Professional Experience

Senior Medical Records Clerk | Apollo Hospitals | Chennai | April 2021 – Present

• Manage medical records department handling 150+ patient files daily
• Maintain electronic and physical records with 99.5% accuracy rate
• Process admission, discharge, and transfer documentation for all departments
• Support NABH accreditation compliance through proper documentation standards
• Train and supervise 3 junior medical records assistants
• Coordinate with 10+ clinical departments for record requests and updates
• Implemented digital filing system reducing retrieval time by 40%
• Generate weekly MIS reports for hospital administration
• Ensure patient confidentiality and data protection compliance

Medical Records Clerk | Fortis Malar Hospital | Chennai | June 2019 – March 2021

• Maintained patient records for 100+ daily OPD and IPD cases
• Operated Hospital Management System for patient registration
• Filed and retrieved medical records as per department requests
• Scanned physical documents for digital archive creation
• Supported medical audit team with record compilation
• Achieved 98% record retrieval within 10 minutes target

Medical Records Assistant | Vijaya Hospital | Chennai | July 2018 – May 2019

• Assisted in patient record filing and organization
• Entered patient data into hospital information system
• Managed record room inventory and supplies
• Supported reception with patient documentation
• Completed medical records clerk training program

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Key Achievements

Digitization Project | Apollo Hospitals | 2022

• Led digitization of 50,000+ historical patient records
• Implemented systematic scanning and indexing process
• Result: Reduced physical storage by 60%, improved retrieval speed

NABH Compliance Initiative | Apollo Hospitals | 2021

• Standardized medical record documentation across departments
• Created checklists for complete patient file compilation
• Result: 100% compliance score during NABH accreditation audit

Record Retrieval Optimization | Fortis Malar Hospital | 2020

• Reorganized filing system with color-coded sections
• Trained staff on efficient retrieval protocols
• Result: Reduced average retrieval time from 15 to 5 minutes

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Education

Bachelor of Arts (B.A.) | University of Madras | 2018

• First Class (68%)
• Computer Applications Elective

Higher Secondary Certificate | State Board | 2015

• 72% in Arts stream

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Certifications

• Medical Records Management Certificate | AIIMS Online Course | 2019
• Health Information Management Training | Hospital Training | 2020
• MS Office Certification | NIIT | 2018
• NABH Documentation Standards | Healthcare Training | 2021
• Data Entry Certification | Online Course | 2017

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Professional Memberships

• Member, Health Information Management Association of India

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Languages

English (Fluent) | Hindi (Conversational) | Tamil (Native) | Telugu (Basic)

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Declaration

I hereby declare that the information provided above is true to the best of my knowledge.

Kavitha Nair Chennai, December 2024

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Top Medical Records Clerk Employers in India

India’s healthcare sector offers diverse opportunities for medical records professionals. Here are the top employers:

Corporate Hospital Chains

• Apollo Hospitals: Pan-India presence, largest private chain
• Fortis Healthcare: Multi-specialty hospitals
• Max Healthcare: North India focus
• Narayana Health: Affordable healthcare model
• Manipal Hospitals: South India strong presence
• Aster DM Healthcare: Growing network

Government Hospitals

• AIIMS: All India Institute of Medical Sciences
• Government Medical Colleges: All states
• ESI Hospitals: Employees’ State Insurance
• Railway Hospitals: Pan-India network
• State Government Hospitals: Various states

Multi-Specialty Clinics

• Diagnostic Centers: Dr. Lal Path, Metropolis
• Specialty Clinics: Eye, dental, cardiac centers
• Polyclinics: Multi-specialty outpatient centers
• Corporate Health Centers: Employee health facilities

Healthcare IT Companies

• Hospital Management System Providers: HMS companies
• Health Tech Startups: Digital health record companies
• Medical Transcription Companies: Back-office support

Research & Academic

• Medical Colleges: Teaching hospitals
• Research Institutes: Clinical research organizations
• Pharmaceutical Companies: Clinical trial documentation

How to Apply

• Apply through Naukri.com and LinkedIn
• Hospital career pages directly
• Government recruitment (State PSC, hospital recruitment)
• Walk-in interviews at hospitals
• Campus placements from healthcare institutes

Medical Records Clerk Salary in India

Medical records clerk careers offer stable employment with growth opportunities. Salaries vary based on experience, hospital type, and location.

Salary by Experience Level

Experience	Government Hospitals (INR)	Private Hospitals (INR)
Fresher (0-1 years)	₹1.5 - ₹2.5 LPA	₹1.8 - ₹3 LPA
Junior (1-3 years)	₹2.5 - ₹4 LPA	₹3 - ₹5 LPA
Mid-Level (3-6 years)	₹4 - ₹6 LPA	₹5 - ₹8 LPA
Senior (6-10 years)	₹6 - ₹9 LPA	₹8 - ₹12 LPA
Supervisor (10+ years)	₹9 - ₹14 LPA	₹12 - ₹18 LPA

Note: Government hospitals offer additional benefits like pension, housing, and medical coverage.

Salary by City

City	Salary Range (Mid-Level)
Mumbai	₹4.5 - ₹8 LPA
Delhi NCR	₹4 - ₹7 LPA
Bangalore	₹4.5 - ₹8 LPA
Chennai	₹4 - ₹7 LPA
Hyderabad	₹4 - ₹7 LPA
Pune	₹4 - ₹6.5 LPA

Factors Affecting Salary

• Hospital Type: Corporate hospitals pay higher
• Certification: Training certifications add value
• Experience: Significant jumps with years
• Location: Metro cities pay 20-30% more
• Skills: HMS proficiency, NABH knowledge valued

Salary data based on Glassdoor India, AmbitionBox, and industry surveys.

Certifications for Medical Records Clerks in India

Professional training enhances your employability in the medical records field.

Core Qualifications

• Any Bachelor’s Degree: Most positions require graduation
• 12th Pass: Entry-level positions
• Diploma in Medical Records: Specialized programs

Professional Certifications

• Health Information Management Certificate: Various institutes
• Medical Records Technology Diploma: Healthcare training centers
• Hospital Administration Certificate: Healthcare management
• NABH Documentation Training: Accreditation-focused

Computer Certifications

• MS Office Certification: Essential for documentation
• Data Entry Certification: Typing speed and accuracy
• HMS Training: Hospital-specific software training
• Database Management: Data handling skills

Professional Development

• Continuing Education: Healthcare industry workshops
• NABH Awareness Programs: Accreditation knowledge
• EHR Training: Electronic records management
• Privacy and Compliance: Data protection training

How to List Certifications

Include certification name, issuing body, and year. Computer and HMS certifications should be prominently displayed.

ATS Tips for Your Medical Records Clerk Resume

Most healthcare organizations use Applicant Tracking Systems (ATS) to screen resumes. Optimize yours:

For Naukri.com

• Use keywords from job descriptions (medical records, data entry, patient files)
• Keep formatting simple (no tables, columns, or graphics)
• Use standard section headings (Experience, Education, Skills)
• Upload in .docx or .pdf format
• Update profile every 15 days

For LinkedIn Applications

• Match resume to LinkedIn profile
• Use standard job titles (Medical Records Clerk, MRD Executive, Records Assistant)
• Include computer certifications
• Get endorsements from healthcare professionals

General ATS Tips

• DO: Standard fonts, clear headings, bullet points
• DO: Include metrics (150 files daily, 99.5% accuracy, 40% time reduction)
• DO: Mention specific software (HMS, EMR, MS Excel)
• DON’T: Use headers/footers, text boxes, images
• DON’T: Use creative section titles

Keyword Strategy for Records Clerk Roles

Common keywords from job postings:

• Medical Records Clerk, MRD Executive, Records Assistant
• Patient Records, Health Information, Data Entry
• Hospital Management System, EMR, EHR
• Filing, Documentation, Record Retrieval
• NABH Compliance, Patient Confidentiality
• MS Excel, Data Management

Final Tips for Your Medical Records Clerk Resume

✅ Highlight accuracy and attention to detail—critical for records management

✅ Quantify achievements (150 files daily, 99.5% accuracy, 40% time reduction)

✅ Show software proficiency—HMS, MS Office skills

✅ Demonstrate organizational skills—filing systems, retrieval

✅ Include compliance knowledge—NABH, confidentiality awareness

✅ Mention language skills—valuable in multi-lingual settings

✅ Proofread carefully—accuracy reflects your work quality

Quick Checklist

• Contact with +91 phone and LinkedIn
• Professional summary highlighting records expertise
• Skills organized by category (Records, EHR, Compliance)
• Experience showing file volume and accuracy rates
• Key achievements with measurable results
• Education and computer certifications
• Professional memberships
• ATS-friendly formatting
• Declaration statement

Ready to create your professional Medical Records Clerk resume? Use our resume builder to get started with expert-designed templates optimized for Indian job portals.

For more guidance on resume structure, check out our resume format guide with tips specifically for the Indian healthcare job market.