Medical Records Clerk Resume Samples and Templates for 2026

Medical Records Clerk Resume Examples and Templates: A Complete Guide

A professional medical records clerk resume is essential for standing out in India’s growing healthcare administration sector. Whether you’re applying for positions at leading hospitals like Apollo, Fortis, or Max Healthcare, diagnostic centres, nursing homes, or healthcare administration departments, your resume should highlight your records management expertise, data accuracy skills, and commitment to maintaining confidential patient information.

This guide walks you through medical records clerk resume examples and templates, formatting tips, and keywords to help you write a resume that stands out to recruiters at leading healthcare organisations in India.

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Understanding the Medical Records Clerk Role in India

Medical records clerks are healthcare administration professionals responsible for managing, organising, and maintaining patient health records. From filing and retrieving medical documents to updating electronic health records, medical records clerks ensure that healthcare facilities maintain accurate, accessible, and confidential patient information that supports quality care delivery.

Key responsibilities include:

• Maintaining and organising patient medical records
• Filing and retrieving medical documents efficiently
• Updating patient information in electronic health records
• Ensuring data accuracy and completeness
• Protecting patient confidentiality and privacy
• Coordinating with clinical staff for documentation
• Managing record archival and retrieval systems
• Supporting medical records audits and compliance

India’s expanding healthcare sector, increasing digitisation, and growing regulatory focus on health information management create strong demand for skilled medical records clerks across hospitals, clinics, and healthcare organisations.

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Preparing to Write Your Medical Records Clerk Resume

Before drafting your resume, gather all relevant information:

Professional details to compile:

• Complete employment history in healthcare administration
• Records management systems and software used
• Volume of records managed
• Data accuracy achievements
• Compliance and audit experience
• Training and certifications completed
• Languages known for patient communication
• Awards and recognition received

Research target employers:

• Review requirements from hospital chains (Apollo, Fortis)
• Understand expectations at clinics and diagnostic centres
• Note specific qualifications mentioned in job descriptions

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Choosing the Best Resume Format

Select a format that best presents your medical records clerk experience:

Chronological Format

Best for clerks with steady career progression in healthcare administration roles. Highlights your work at organisations in reverse chronological order.

Functional Format

Suitable for freshers or those transitioning from general administration who want to emphasise records management and data entry skills.

Combination Format

Ideal for experienced clerks with diverse experience across different healthcare settings or record management systems.

Format recommendations by experience: | Experience Level | Recommended Format | Resume Length | |-----------------|-------------------|---------------| | Entry-level (0-2 years) | Chronological | 1 page | | Mid-level (2-5 years) | Chronological | 1-2 pages | | Senior (5+ years) | Combination | 2 pages |

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Professional Summary Examples

Your professional summary should immediately communicate your medical records clerk capabilities:

Entry-Level Clerk

Recent graduate seeking medical records clerk position at leading healthcare facility. Completed diploma in medical records with training in health information management and EHR systems. Proficient in data entry, filing systems, and medical terminology. Strong attention to detail and organisational skills. Excellent computer proficiency. Eager to contribute to accurate patient record management while developing expertise under senior guidance.

Medical Records Clerk

Detail-oriented medical records clerk with 3+ years of experience at leading hospital chains. Currently Records Clerk at Fortis Healthcare managing 10,000+ patient records with 99% accuracy rate. Expertise in electronic health records, filing systems, and data entry. Achieved zero errors in external audits. Diploma in Medical Records with strong computer skills. Known for efficiency and organisation.

Senior Medical Records Clerk

Experienced healthcare administration professional with 7+ years in medical records management at premier hospitals. Currently Senior Medical Records Clerk at Apollo Hospitals supervising team of 5 clerks managing 50,000+ patient records. Expertise in health information management, EHR systems, and NABH compliance. Achieved 100% audit compliance consistently. Recognised for process improvements and team leadership.

Medical Records Supervisor

Seasoned medical records professional with 12+ years of experience leading records management at leading healthcare organisations. Currently Supervisor - Medical Records at Max Healthcare overseeing team of 15 staff managing records for 500-bed facility. Expertise in health information systems, quality assurance, and regulatory compliance. Built efficient records management systems. MBA with healthcare specialisation. Known for operational excellence.

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Showcasing Your Work Experience

Present your medical records clerk experience with specific achievements and metrics:

Supervisor - Medical Records

Max Healthcare | Delhi April 2018 – Present

• Lead medical records department for 500-bed multispecialty hospital
• Manage team of 15 medical records clerks and assistants
• Oversee 75,000+ active patient records with 99.5% accuracy
• Implement electronic health records system improving retrieval time by 50%
• Ensure NABH and regulatory compliance across all record-keeping
• Develop SOPs for records management and data security
• Train staff on EHR systems and documentation standards
• Achieve zero observations in NABH audits
• Coordinate with clinical departments for documentation requirements
• Receive “Best Support Services” recognition (2022)

Senior Medical Records Clerk

Apollo Hospitals | Chennai June 2014 – March 2018

• Managed medical records for outpatient and inpatient departments
• Supervised team of 5 records clerks
• Maintained 50,000+ patient records with 99% accuracy
• Processed 200+ record requests daily
• Ensured timely retrieval of records for clinical use
• Implemented filing system improvements reducing retrieval time
• Trained new staff on records procedures
• Promoted from Records Clerk to Senior Clerk
• Received “Excellence in Administration” award (2017)

Medical Records Clerk

Fortis Healthcare | Mumbai July 2011 – May 2014

• Maintained and organised patient medical records
• Filed and retrieved medical documents efficiently
• Updated patient information in hospital EHR system
• Ensured data accuracy and completeness
• Protected patient confidentiality per protocols
• Processed 150+ record transactions daily
• Completed NABH documentation training
• Received positive feedback from supervisors

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Essential Skills for Medical Records Clerks

Records Management Skills

• Medical records maintenance
• Filing and retrieval systems
• Electronic health records (EHR)
• Data entry and accuracy
• Document organisation
• Record archival
• Information retrieval
• Quality assurance
• Audit preparation
• Compliance documentation

Technical Skills

• Hospital management software
• Electronic health records systems
• MS Office (Word, Excel)
• Data entry applications
• Typing speed and accuracy
• Database management
• Filing systems (alphabetical, numerical)
• Scanning and digitisation
• Basic computer troubleshooting
• Report generation

Soft Skills

• Attention to detail
• Organisational skills
• Confidentiality awareness
• Time management
• Communication skills
• Team collaboration
• Problem-solving
• Adaptability
• Customer service
• Reliability

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Qualifications for Medical Records Clerks

Educational Qualifications

Qualification	Institution Type	Relevance
Diploma in Medical Records	Allied health institutes	Preferred qualification
B.Sc. Medical Records	Allied health colleges	Advanced qualification
Certificate in Health Information	Training institutes	Entry pathway
Any graduate with computer skills	Universities	Career transition
12th pass with training	Schools + institutes	Entry level
Diploma in Office Administration	Polytechnics	Related training

Professional Certifications

• Health Information Management Certificate
• Medical Records Technician Certificate
• Data Entry Certification
• Computer Proficiency Certificate
• NABH Awareness Training
• Privacy and Confidentiality Training
• EHR Software Certification
• Typing Certification

Additional Training

• Hospital-based records training
• EHR software training
• Data protection courses
• Medical terminology basics
• Filing and organisation courses
• Customer service training
• Quality management awareness

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Tips by Experience Level

Entry-Level Clerks (0-2 years)

• Highlight diploma/certificate education
• Include any healthcare internship experience
• Emphasise data entry and computer skills
• Showcase attention to detail
• Include typing speed and accuracy

Target employers: Hospital records departments, clinics

Mid-Level Clerks (2-5 years)

• Quantify records managed and accuracy rates
• Highlight EHR system proficiency
• Showcase audit compliance achievements
• Demonstrate process improvement contributions
• Include recognition received

Target positions: Senior Medical Records Clerk

Senior Clerks (5+ years)

• Emphasise team supervision experience
• Highlight system implementation projects
• Showcase training delivery abilities
• Demonstrate NABH compliance expertise
• Include department-level achievements

Target positions: Supervisor, Records Manager

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ATS Optimisation for Medical Records Clerk Resumes

Ensure your resume passes Applicant Tracking Systems:

Essential keywords to include:

• Medical records clerk, records management
• Filing, retrieval, documentation
• Electronic health records, EHR
• Data entry, accuracy
• Patient records, confidentiality
• Apollo, Fortis, Max (if applicable)
• NABH, compliance, audit
• Health information
• Hospital, healthcare
• Computer skills, typing

ATS-friendly formatting:

• Use standard section headings (Summary, Experience, Skills, Education)
• List software and systems clearly
• Avoid tables, graphics, and complex formatting
• Use standard fonts (Arial, Calibri, Times New Roman)
• Include accuracy rates and record volumes

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Conclusion

A professional medical records clerk resume is essential for success in India’s growing healthcare administration sector. Whether you’re targeting positions at hospital records departments, clinics, or diagnostic centres, your resume must demonstrate your records management skills, data accuracy, and commitment to maintaining confidential patient information.

Focus on quantifying your achievements—records managed, accuracy rates, audit compliance, and process improvements. Highlight your diploma qualification and software proficiency that validate your expertise. With India’s expanding healthcare sector and increasing focus on health information management, skilled medical records clerks have excellent career opportunities across healthcare organisations.

Use our resume builder to create an ATS-optimised medical records clerk resume, or explore our professional templates designed specifically for healthcare administration professionals in India.