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Resignation Letter Examples - 30+ Professional Templates for Every Situation
Professional resignation letter samples to help you leave your job gracefully. Choose your situation and download free templates that maintain positive relationships with your employer.
Find the Perfect Resignation Letter for Your Situation
Leaving a job is a significant career moment that requires careful handling. A well-crafted resignation letter not only fulfills professional obligations but also helps maintain valuable relationships for future references and networking opportunities.
Our collection of resignation letter examples covers every scenario—from standard two-week notices to unique situations like immediate resignations, career changes, or retirement. Each template includes expert tips, dos and don'ts, and sample scenarios to help you resign with confidence and professionalism.
Browse Resignation Letters by Situation
Standard
Common resignation letters for typical situations
Life Changes
Letters for major life transitions
Personal Reason Resignation Letter
Personal Reasons
Resignation Letter Due to Relocation
Relocation
Career Change Resignation Letter
Career Change
Going Back to School Resignation Letter
Back to School
Maternity Leave Resignation Letter
Maternity
Retirement Resignation Letter
Retirement
Medical Problem Resignation Letter
Medical/Health
Resignation Letter Due to Work Pressure/Schedule
Work-Life Balance
Special Situations
Letters for unique or challenging circumstances
Independent Contractor Resignation Letter
Contractor
Resignation Letter Due to Company Changes
Company Changes
Short Notice Resignation Letter
Short Notice
Immediate Resignation Letter (Effective Immediately)
Immediate
Resignation Letter Due to Incident
Incident
Extended Notice Resignation Letter
Extended Notice
Resignation Letter Giving Time to Find Replacement
Replacement Time
Volunteer Resignation Letter
Volunteer
Resignation Letter to a Client
Client
Resignation Letter from a Job You Just Started
Just Started
Resignation Withdrawal Letter
Withdrawal
Board Resignation Letter
Board Member
Emotional & Personal
Letters that express deeper sentiment
Format Types
Different format styles
How to Write a Professional Resignation Letter
Use a Professional Format
Start with the date, your manager's name and title, and the company address. Use a formal greeting like "Dear [Manager's Name]." This sets the professional tone for your letter.
State Your Resignation Clearly
In the first paragraph, clearly state that you are resigning and include your exact last working day. Be direct—there should be no ambiguity about your intentions.
Express Gratitude
Thank your employer for the opportunities you've had. Mention specific experiences or growth you've gained. This maintains a positive relationship for future references.
Offer Transition Help
Show your professionalism by offering to help with the transition. This might include training your replacement, documenting your responsibilities, or completing pending projects.
Keep It Brief
A resignation letter should be one page maximum. Stick to essential information. Save detailed reasons or feedback for your exit interview if you choose to share them.
End Professionally
Close with "Sincerely" or "Best regards" followed by your signature and printed name. Provide your contact information if you want to stay in touch.
Resignation Letter Dos and Don'ts
Do's
- Give adequate notice (typically two weeks)
- Tell your manager in person first
- Keep the tone professional and positive
- Offer to help with the transition
- Proofread before submitting
- Keep a copy for your records
- Submit both email and printed copy
- Express genuine gratitude
Don'ts
- Burn bridges with negative comments
- Include complaints about coworkers
- Write when emotional or angry
- Boast about your new opportunity
- Resign via text or social media
- Slack off during your notice period
- Share confidential information
- Leave without completing handover
Frequently Asked Questions About Resignation Letters
How do I write a professional resignation letter?
A professional resignation letter should include: a clear statement of resignation, your last working day, a brief reason (optional), gratitude for opportunities, and an offer to help with transition. Keep it concise, positive, and professional. Address it to your direct supervisor and submit both a printed copy and email.
How much notice should I give when resigning?
The standard notice period is two weeks, but this can vary based on your employment contract, company policy, or industry norms. Senior positions often require 30 days or more. Always check your contract for specific requirements. Giving adequate notice shows professionalism and helps maintain good relationships.
Should I explain why I'm resigning in my letter?
You're not required to explain your reasons for leaving. If you choose to include a reason, keep it brief and positive. Avoid negative comments about the company, management, or colleagues. Focus on the opportunity ahead rather than problems with the current role.
Can I resign via email or do I need a printed letter?
Email resignations are acceptable in most modern workplaces, especially for remote workers. However, a formal printed letter may be preferred for senior positions or traditional industries. When in doubt, submit both an email and a printed copy to ensure proper documentation.
What should I avoid in a resignation letter?
Avoid negative comments about the company, managers, or coworkers. Don't include detailed complaints or grievances. Skip emotional language or unprofessional remarks. Never burn bridges as you may need references or return to the company in the future.
Can I withdraw my resignation after submitting it?
Yes, you can request to withdraw your resignation, but your employer is not obligated to accept it. The sooner you ask, the better your chances. Submit a formal resignation withdrawal letter and be prepared to discuss why you changed your mind.
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