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Filing Clerk Resume Samples and Templates for 2025

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Filing Clerk Resume Guide for India

A well-crafted Filing Clerk resume is essential for success in India’s administrative sector. Whether you’re a fresher starting your career in office administration or an experienced professional seeking positions at corporates, government offices, banks, or hospitals, this guide provides everything you need to create a standout resume that impresses Indian employers and passes ATS screening on portals like Naukri and LinkedIn.

This comprehensive guide includes:

Resume format recommendations for Indian administrative sector
Key skills Indian employers look for
Complete resume example with Indian context
Top filing clerk employers in India
Salary insights in INR by experience level
Certification guidance for the Indian market
ATS optimization tips for Indian job portals

Why Your Filing Clerk Resume Matters in India

India’s corporate and government sectors employ thousands of filing clerks across banks, insurance companies, government offices, hospitals, law firms, and large corporates. Organizations like SBI, LIC, government ministries, Reliance, Tata Group, and numerous PSUs actively hire filing clerks for document and records management. A strong resume helps you:

Stand out from thousands of applicants on Naukri and LinkedIn
Pass ATS screening used by corporates and government bodies
Showcase skills that Indian hiring managers value, including document organization, data entry, and filing systems
Demonstrate your ability to maintain accurate and accessible records

Indian recruiters typically spend 6-10 seconds reviewing each resume initially. Your Filing Clerk resume must immediately communicate your organizational abilities, computer proficiency, and attention to detail. With India’s organizations digitizing records, a well-optimized resume is essential.

Filing Clerk Resume Format for India

Indian employers prefer clean, professional resume formats. Here’s what works best:

Recommended Format

Length: 1-2 pages (freshers: 1 page, experienced: 2 pages max)
Layout: Reverse chronological (most recent first)
Font: Arial, Calibri, or Times New Roman (11-12pt)
Sections: Contact, Summary, Skills, Experience, Education, Certifications

Resume vs Biodata

In India, use a professional resume format for filing clerk positions. “Biodata” format may be acceptable for some government applications but professional resume format is increasingly preferred.

Personal Details for Indian Filing Clerk Resumes

Indian resumes typically include:

Full name
Phone number with country code (+91)
Professional email address
City, State (full address not required)
Typing speed (WPM) if applicable

What to Avoid

Decorative fonts or graphics (causes ATS issues)
Personal information like religion, caste, or father’s name
Salary expectations (discuss during interview)
References (provide when requested)

Key Skills for Filing Clerks in India

Indian employers look for comprehensive filing and administrative skills covering organization, documentation, and technology.

Filing & Organization

Filing Systems: Alphabetical, numerical, chronological filing
Document Sorting: Categorizing papers and records
Indexing: Creating systematic document indexes
Archive Management: Storing and retrieving old records
File Labeling: Proper marking and tagging

Records Management

Record Keeping: Maintaining accurate registers
Document Tracking: Inward/outward movement logs
File Retrieval: Quick access to requested documents
Inventory Control: File room supplies management
Disposal Management: Secure destruction of old records

Administrative Support

Correspondence Handling: Sorting incoming/outgoing mail
Photocopying: Document duplication
Scanning: Creating digital copies
Dispatch: Sending documents to correct departments
Register Maintenance: Various office registers

Technology & Tools

MS Office: Word, Excel basics
Document Management Systems: DMS software
Scanning Equipment: Scanner, photocopier operation
Typing: Hindi and English typing (25+ WPM)
Email: Basic email handling

Soft Skills for Indian Filing Clerk Roles

Attention to Detail: Accuracy in filing and organization
Systematic Approach: Methodical work style
Confidentiality: Handling sensitive documents
Reliability: Consistent and dependable work

How to Present Skills

Create a dedicated skills section. Group by category (Filing, Records Management, Technology). Highlight typing speed and organizational abilities.

Filing Clerk Resume Example for India

Here’s a complete resume example tailored for Indian employers:

Ramesh Kumar

Lucknow, Uttar Pradesh | +91-98XXX-XXXXX | ramesh.kumar.filing@email.com

Typing Speed: Hindi 28 WPM | English 32 WPM

Professional Summary

Organized and reliable Filing Clerk with 5+ years of experience in document management and office administration. Expertise in maintaining filing systems, record keeping, and correspondence handling with proven track record of managing 20,000+ documents. Proficient in both physical and digital filing systems. Achieved 99% accuracy in file retrieval. Seeking senior filing clerk position at a reputable organization.

Skills

Filing & Organization: Filing Systems, Document Sorting, Indexing, Archive Management, File Labeling Records Management: Record Keeping, Document Tracking, File Retrieval, Inventory Control Technology: MS Office (Word, Excel), Scanner/Photocopier, Document Management Systems Administration: Correspondence Handling, Register Maintenance, Dispatch Management Languages: Hindi (Native), English (Conversational)

Professional Experience

Senior Filing Clerk | LIC of India | Lucknow | March 2021 – Present

Manage filing system for regional office with 20,000+ policy documents
Supervise team of 2 junior clerks in records department
Process daily correspondence averaging 80+ documents
Implement systematic filing for easy retrieval
Maintain 99% accuracy in document retrieval within 3 minutes
Coordinate with departments for document requirements
Train new staff on filing procedures
Ensure compliance with document retention policies

Filing Clerk | Government Hospital | Lucknow | June 2019 – February 2021

Maintained patient record filing system
Handled medical records with confidentiality
Filed 100+ documents daily in correct categories
Managed old record archival and retrieval
Operated scanning equipment for digitization
Achieved zero misfiles in departmental audits

Junior Clerk | Private Company | Kanpur | August 2017 – May 2019

Started career in administrative support
Assisted senior clerks with filing and sorting
Handled basic correspondence and dispatch
Learned filing systems and procedures
Managed incoming/outgoing mail registers
Promoted based on performance

Key Achievements

Filing System Reorganization | LIC Lucknow | 2023

Reorganized entire policy document filing system
Created new indexing method for faster retrieval
Result: 40% improvement in document access time, management appreciation

Zero Error Record | Government Hospital | 2020

Maintained perfect filing accuracy for 18 months
No misfiled documents during tenure
Result: Certificate of appreciation from Medical Superintendent

Digitization Support | LIC Lucknow | 2022

Assisted in scanning 5,000 legacy documents
Properly indexed and filed digital copies
Result: Successful completion of digitization drive

Education

Bachelor of Arts (B.A.) | Lucknow University | 2017

Second Class (52%)
Specialization: Hindi

Higher Secondary Certificate | UP Board | 2014

58% in Arts stream

Certifications

Typing Certificate (Hindi & English) | UP Technical Board | 2016
Computer Course Certificate | NIELIT | 2017
Office Management Course | IGNOU | 2020
Records Management Training | Employer Internal | 2021

Languages

Hindi (Native) | English (Conversational)

Declaration

I hereby declare that the information provided above is true to the best of my knowledge.

Ramesh Kumar Lucknow, December 2024

Top Filing Clerk Employers in India

India’s corporate and government sectors offer diverse filing clerk opportunities. Here are the top employers:

Government Sector

Central Government Ministries: Various departments
State Government Offices: District and tehsil levels
Public Sector Undertakings: PSUs across sectors
Municipal Corporations: Local government
Courts and Registries: Judicial administration

Banking Sector

State Bank of India (SBI): Largest employer
Other PSU Banks: PNB, BOB, Canara Bank
Private Banks: HDFC, ICICI (limited positions)
Regional Rural Banks: Local banking
Cooperative Banks: State and district cooperatives

Insurance Companies

LIC of India: Largest insurance employer
GIC and Subsidiaries: General insurance
New India Assurance: PSU insurance
United India Insurance: Government insurance
Oriental Insurance: National insurer

Healthcare Sector

Government Hospitals: Medical records
Private Hospitals: Patient file management
Clinics and Nursing Homes: Small-scale filing
Diagnostic Centers: Report filing
Pharmaceutical Companies: Document management

Corporate Sector

Large Corporates: Tata, Reliance, Birla groups
Manufacturing Companies: Factory records
IT Companies: Administrative functions
Retail Chains: Store documentation
Real Estate Companies: Property files

Legal & Professional

Law Firms: Case file management
CA/CS Firms: Client documentation
Courts: Registry filing
Notary Offices: Document filing
Educational Institutions: Student records

How to Apply

Apply through government job portals (SSC, State PSC)
Naukri.com and LinkedIn
Company career pages
Employment exchanges
Walk-in interviews

Filing Clerk Salary in India

Filing clerk positions offer stable employment with defined salary structures. Salaries vary based on sector, experience, and location.

Salary by Experience Level

Experience	Private Sector (INR)	Government/PSU (INR)
Fresher (0-2 years)	₹1.5 - ₹2.5 LPA	₹2.2 - ₹3.5 LPA
Junior (2-5 years)	₹2.5 - ₹4 LPA	₹3.5 - ₹5.5 LPA
Mid-Level (5-10 years)	₹4 - ₹6 LPA	₹5.5 - ₹8 LPA
Senior (10-15 years)	₹6 - ₹8 LPA	₹8 - ₹11 LPA
Supervisor (15+ years)	₹8 - ₹12 LPA	₹11 - ₹15 LPA

Note: Government and PSU jobs include additional benefits like pension, medical, LTC.

Salary by City

City	Salary Range (Mid-Level)
Mumbai	₹4.5 - ₹7 LPA
Delhi NCR	₹4 - ₹6.5 LPA
Bangalore	₹4 - ₹6 LPA
Chennai	₹3.5 - ₹5.5 LPA
Kolkata	₹3 - ₹5 LPA
Lucknow	₹3 - ₹5 LPA

Factors Affecting Salary

Sector: Government and PSUs pay higher
Location: Metro cities pay premium
Typing Speed: Higher WPM valued
Computer Skills: Basic proficiency adds value
Experience: Steady growth with tenure

Salary data based on Glassdoor India, AmbitionBox, and industry surveys.

Certifications for Filing Clerks in India

Professional certifications enhance your employability in filing and records management.

Essential Qualifications

12th Pass: Minimum for most positions
Graduation: Preferred for better positions
Typing Proficiency: Hindi 20+ WPM, English 25+ WPM
Basic Computer Knowledge: MS Office basics

Typing & Computer Certifications

Typing Certificate: Government ITI, state boards
Computer Course: NIELIT CCC, O Level
MS Office Basic: Word, Excel fundamentals
Data Entry Certificate: Accuracy certification

Records Management Courses

Office Management Course: IGNOU, distance programs
Records Management Certificate: Specialized training
Library Science Basics: For specialized roles
Document Management: DMS training

Government Job Qualifications

SSC MTS/Clerk Examinations: Central government
State PSC Lower Division Clerk: State government
Railway Group D: Indian Railways
Bank Clerk Examinations: IBPS, SBI

How to List Certifications

Include typing certificates prominently. Mention computer course completion. Note examination qualifications if applicable.

ATS Tips for Your Filing Clerk Resume

Most organizations use Applicant Tracking Systems (ATS) to screen resumes. Optimize yours:

For Naukri.com

Use keywords from job descriptions (filing clerk, records, filing system)
Keep formatting simple (no tables, columns, or graphics)
Use standard section headings (Experience, Education, Skills)
Upload in .docx or .pdf format
Update profile regularly

For LinkedIn Applications

Match resume to LinkedIn profile
Use standard job titles (Filing Clerk, Records Clerk, Office Clerk)
Include typing speed and basic skills
Get endorsements for organizational skills

General ATS Tips

DO: Standard fonts, clear headings, bullet points
DO: Include metrics (20,000+ documents, 99% accuracy)
DO: Mention filing systems and equipment
DON’T: Use headers/footers, text boxes, images
DON’T: Use creative section titles

Keyword Strategy for Filing Clerk Roles

Common keywords from job postings:

Filing Clerk, Records Clerk, Office Clerk
Filing System, Document Organization, Record Keeping
Indexing, Archiving, File Retrieval
Data Entry, Typing, Computer
Correspondence, Register, Documentation
Accuracy, Organization, Confidentiality

Final Tips for Your Filing Clerk Resume

✅ Highlight typing speed—Hindi and English WPM

✅ Quantify achievements (20,000+ documents, 99% accuracy, 40% faster retrieval)

✅ Show filing expertise—systems knowledge, indexing skills

✅ Demonstrate reliability—zero error records, audit compliance

✅ Include basic computer skills—MS Office, scanner operation

✅ Show confidentiality awareness—handling sensitive documents

✅ Professional presentation—error-free and well-organized

Quick Checklist

Ready to create your professional Filing Clerk resume? Use our resume builder to get started with expert-designed templates optimized for Indian job portals.

For more guidance on resume structure, check out our resume format guide with tips specifically for the Indian administrative job market.

Filing Clerk Text-Only Resume Templates and Samples

ARVIND RAWAT

Phone: 0000000

Email: arvind@abc.com

Address: C-21, Sector-21, Delhi

About Me

File Clerk

Strategic and analytical finance professional with XX years of proven experience in managing and organizing all sorts of confidential documents. Providing beneficial support to office managers with any required tasks. Extensive knowledge of various office management programs and tools, such as Aprima Medical Software, etc.
Seasoned and versatile management professional with cross-functional experience of XX years in tracking and managing all the incoming paperwork and making copies before filing and distributing.
Skilled in creating and updating records, and storing all paperwork in designated places. Entering paperwork into an electronic system, managing file access requests, and keeping logs.
Adept in developing an efficient filing system, always striving to make retrieving easier and more efficient, and following-up policies and procedures for personal data protection. Good knowledge of filing systems, MS Office, office equipment, and time-management skills. Great interpersonal and communication skills; great attention to detail.

Education

, Bachelor of Homoeopathic Medicine and Surgery, Completed, July 2004

National Institute of Mental Health and Neurosciences

– Marks null

Bangalore, KA

Certifications

Administrative Assistant Certification, National Career Certification Board, Completed , January 2008
CPR Certified, Completed , January 2012

Work Experience

Period: July 2017 - Current

MRD Clerk

Bai Jerbai Wadia Hospital for Children

Mumbai, MH

Responsibly updated more than 1000 patient files.
Streamlined document filing process ensuring their availability at all times.
Checked all incoming material and categorize it either on the basis of content or alphabetically.
Ensured all new documents and paperwork are filed and logged properly in the system.
Operated, either independently or as the leader of a team, a complex manual and/or automated filing system including the maintenance of guides and registers.
Entered and retrieved data into an automated system associated with the files and compiled reports, as requested.
Assisted in devising and installing new systems and procedures.
Answered inquiries and compiled reports from the contents of the files.
Performed regular quality control of the files and filing system to insure accuracy and to update the files in accordance with prescribed procedures, rules, and regulations.
Trained new employees in the procedures of the filing system.
Used computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.

Period: July 2004 - March 2016

Filing Clerk

Apex Hospitals

Mumbai, MH

Created files and paperwork for about 1000 lab patients each year.
Sorted, organized, and maintained office records accurately.
Indexed documents with numbers or codes before filing.
Removed or discarded outdated documents as per the company file maintenance procedures.
Provided information to departmental officials, professional staff, employees, and to others concerning the contents of files in accordance with established procedures for authorized access.
Managed document structuring to ensure easy finding and retrieval when required.
Managed all user requests related to document positioning, finding, and retrieval.
Maintained the record of the documents filed and removed.
Inspected the filing section periodically to ensure records are categorized properly and maintained in a good condition.
Took necessary steps to place documents in storage receptacles.
Maintained a log of all outgoing files to ensure documents are returned on time
Digitized all necessary documentation it and stored in electronic systems
Classified information logically on the basis of use, content, purpose, etc.