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Filing Clerk Resume Samples and Templates for 2026

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Master the Art of Creating an Impressive Filing Clerk Resume for India’s Administrative Sector

In today’s fast-paced administrative environment, filing clerks play a vital role in maintaining accurate records, organising filing systems, and ensuring smooth office operations. Whether you’re applying for a clerk position in a corporate office, healthcare facility, government department, or legal firm in India, a strong filing clerk resume is essential to landing the job.

This comprehensive guide offers expert tips, resume examples and templates, and practical advice for writing a clerk resume that showcases your skills in office administration, data entry, and record management—giving you the edge in India’s competitive job market.

Section 1: Understanding the Filing Clerk Role in India

What Does a Filing Clerk Do?

Filing clerks are essential administrative professionals responsible for organising, maintaining, and retrieving documents in both physical and digital formats. Their work ensures that organisations have quick access to important records while maintaining confidentiality and accuracy.

Core Responsibilities:

Document Filing: Categorising, sorting, and filing documents using established systems
Record Maintenance: Updating and maintaining accurate records in databases and file cabinets
Document Retrieval: Locating and providing files upon authorised request
Data Entry: Entering information into computer systems and databases
Archiving: Managing inactive records and ensuring proper storage
Confidentiality: Protecting sensitive information and following data privacy protocols
Office Support: Assisting with photocopying, scanning, and mail distribution
Inventory Tracking: Maintaining logs of file movements and storage supplies

Types of Filing Clerk Roles in India

Office Filing Clerk: General filing and document management in corporate settings
Legal Filing Clerk: Managing case files and court documents in law firms
Medical Filing Clerk: Handling patient records in hospitals and clinics
Government Filing Clerk: Managing official documents in government departments
Banking Filing Clerk: Organising customer records and transaction documents
Insurance Filing Clerk: Managing policy files and claims documentation
HR Filing Clerk: Maintaining employee records and personnel files
Accounts Filing Clerk: Organising financial documents and invoices

Key Employers in India

IT/ITES Companies: TCS, Infosys, Wipro, HCL, Tech Mahindra, Cognizant
Government Departments: Central Ministries, State Secretariats, PSUs, Municipal Corporations
Banking Sector: SBI, HDFC Bank, ICICI Bank, Axis Bank, Kotak Mahindra
Legal Firms: Cyril Amarchand Mangaldas, AZB & Partners, Khaitan & Co
Healthcare: Apollo Hospitals, Fortis, Max Healthcare, AIIMS, government hospitals
Insurance Companies: LIC, HDFC Life, ICICI Prudential, Bajaj Allianz
Manufacturing: Tata Group, Mahindra, Reliance, L&T, Adani
Educational Institutions: Universities, CBSE schools, colleges, coaching centres

Section 2: Preparing to Write Your Filing Clerk Resume

Gathering Essential Information

Before writing your resume, compile:

Work experience: Organisations worked for, types of records handled, filing systems used
Technical skills: Document management software, databases, office equipment
Volume handled: Number of files managed, daily requests processed
Systems knowledge: Physical and digital filing methodologies
Software proficiency: MS Office, DMS platforms, scanning applications
Certifications: Office administration courses, computer training
Languages: Proficiency in English, Hindi, and regional languages

Understanding What Employers Seek

Indian employers look for filing clerks who demonstrate:

Strong organisational and categorisation abilities
Accuracy and attention to detail
Knowledge of filing systems (alphabetical, numerical, subject-based)
Proficiency with office software and equipment
Understanding of confidentiality requirements
Reliability and consistent attendance
Ability to work independently and as part of a team
Good communication for inter-departmental coordination

Indian Administrative Context

Highlight your understanding of:

Government filing systems and official correspondence formats
RTI Act compliance and documentation requirements
Digital India initiatives and e-governance applications
Common software like e-Office, SAP, and Oracle
Regional language documentation needs
Document retention policies and schedules
Physical and electronic archive management

Section 3: Choosing the Right Resume Format

Chronological Resume Format

Best for filing clerks with consistent work history in administrative roles. Lists most recent experience first and shows career progression clearly.

Functional Resume Format

Ideal for career changers or job seekers with gaps in employment but strong clerical skills. Emphasises abilities over chronological history.

Combination Resume Format

Merges both formats—highlighting skills at the top followed by detailed experience. Works well for mid-level professionals.

Recommended Format by Experience Level

Experience Level	Recommended Format	Resume Length
Entry-Level (0-2 years)	Functional/Simple	1 page
Experienced (3-7 years)	Chronological	1-2 pages
Senior/Supervisory	Combination	2 pages

Section 4: Writing a Compelling Professional Summary

Your summary should provide a snapshot of your experience and key strengths in 2-3 sentences.

Experienced Filing Clerk Summary

Detail-oriented filing clerk with 7 years of experience maintaining efficient filing systems for legal and corporate organisations in Mumbai. Expert in both physical and digital document management, with proficiency in SAP DMS, SharePoint, and MS Office. Proven track record of processing 200+ file requests daily with 99% accuracy rate.

Government Filing Clerk Summary

Efficient filing clerk with 8 years of experience managing official correspondence and records in central government departments. Skilled in e-Office systems, file notation procedures, and RTI documentation. Known for maintaining 100% compliance with government filing protocols and audit requirements.

Medical Filing Clerk Summary

Dedicated medical filing clerk with 5 years of experience in patient record management at multi-speciality hospitals in Bangalore. Proficient in hospital information systems and NABH documentation standards. Committed to maintaining patient confidentiality while ensuring quick retrieval for medical staff.

Entry-Level Filing Clerk Summary

Organised and detail-oriented graduate seeking filing clerk position to apply strong administrative skills and computer proficiency. Completed diploma in office management with exposure to digital filing systems. Eager to contribute to organisational efficiency through systematic document management.

Banking Filing Clerk Summary

Meticulous filing clerk with 6 years of experience managing customer records and loan documentation at nationalised banks. Skilled in core banking system documentation and RBI compliance requirements. Processed 15,000+ customer files annually with zero errors in document retrieval.

Section 5: Showcasing Your Filing Clerk Experience

Corporate Filing Clerk Example

Senior Filing Clerk Infosys BPO, Pune | April 2019 – Present

Manage comprehensive filing system for operations department with 25,000+ active documents
Process 150+ daily file retrieval requests, maintaining 98% same-day fulfilment rate
Led digitisation project converting 40,000 physical documents to electronic format
Train and supervise 4 junior clerks on filing protocols and database management
Implement colour-coded filing system reducing average retrieval time by 45%
Coordinate with IT department for document management system updates
Maintain audit-ready documentation achieving 100% compliance in annual reviews

Filing Clerk Tata Consultancy Services, Chennai | June 2016 – March 2019

Maintained centralised filing system for HR department serving 3,000 employees
Entered and updated employee data in HRMS with 99.5% accuracy
Processed new joiner documentation and archived exit files per retention policy
Assisted in quarterly audits by providing complete personnel files
Managed archival and retrieval of inactive records from offsite storage
Reduced document location time by 35% through systematic reorganisation

Legal Filing Clerk Experience Example

Legal Filing Clerk Khaitan & Co, Mumbai | August 2018 – Present

Manage case files and legal documents for corporate law practice with 100+ active matters
Maintain confidential client files, contracts, and litigation records systematically
Prepare and organise document bundles for court filings and hearings
Track court dates, filing deadlines, and document submission schedules
Update case management software with file status and document additions
Coordinate with advocates and paralegals for urgent document retrieval
Ensure proper indexing and cross-referencing of all related case documents

Government Filing Clerk Experience Example

Filing Clerk Ministry of Finance, New Delhi | September 2015 – Present

Manage official correspondence and file movement for Joint Secretary’s section
Maintain file registers, noting sheets, and movement tracking per CCS protocols
Process RTI requests ensuring timely response within statutory 30-day period
Handle classified documents with appropriate security clearance procedures
Update e-Office system for digital file tracking and workflow management
Prepare periodic reports on file pendency and disposal status
Coordinate with other sections for inter-departmental file transfers

Healthcare Filing Clerk Experience Example

Medical Records Filing Clerk Max Healthcare, Delhi | July 2017 – Present

Manage patient medical records for 400-bed multi-speciality hospital
Maintain confidentiality of 80,000+ patient files per NABH standards
Process 180+ daily requests for records from doctors and billing departments
Enter patient data and discharge summaries into Hospital Information System
Coordinate with insurance companies for claim documentation
Manage medical record archival following retention guidelines
Train ward staff on documentation procedures and record handling

Section 6: Essential Skills for Filing Clerk Resumes

Technical/Hard Skills

Filing Systems: Alphabetical, numerical, chronological, subject-based, colour-coded
Document Management Software: SAP DMS, SharePoint, Documentum, OpenText
Office Software: MS Office (Word, Excel, Access), Google Workspace, LibreOffice
Database Management: Data entry, record updating, query processing
Digitisation Tools: Scanning, OCR software, PDF management
Office Equipment: Scanners, photocopiers, printers, shredders, binding machines
Typing Skills: 40+ WPM with high accuracy in English and Hindi
e-Governance Systems: e-Office, SPARROW, NIC applications

Soft Skills

Attention to Detail: Precision in filing, labelling, and data entry
Organisational Ability: Managing large document volumes systematically
Confidentiality: Protecting sensitive information appropriately
Time Management: Processing requests efficiently within deadlines
Communication: Coordinating with departments for file requirements
Reliability: Consistent attendance and dependable performance
Adaptability: Learning new systems and procedures quickly
Problem-Solving: Resolving filing discrepancies and retrieval issues

Domain Knowledge

Records retention policies and legal requirements
Data protection regulations (IT Act, 2000)
RTI Act compliance and documentation
Industry-specific filing needs (legal, medical, financial)
Archival standards and preservation methods
Quality documentation (ISO standards)
Government administrative procedures

Section 7: Education and Certifications

Educational Qualifications

Minimum Requirements:

10th or 12th Standard Pass
Basic computer literacy and typing proficiency

Preferred Qualifications:

Bachelor’s degree (BA, BCom, BBA) from recognised university
Diploma in Office Management or Secretarial Practice
Certificate in Computer Applications (CCA/DCA)

Advanced Qualifications:

Master’s in Library and Information Science
MBA in Office Administration
PG Diploma in Records Management

Valuable Certifications

Certification	Issuing Body	Benefit
Certificate in Records Management	IGNOU	Foundational knowledge
MS Office Specialist	Microsoft	Software proficiency
Data Entry Operator Certificate	NIELIT	Government recognition
Tally ERP Certification	Tally Solutions	Financial records
ISO 15489 Records Management	BSI/TUV	International standards
e-Office Training	NIC	Government systems
Typing Certificate	MSCE/ITI	Speed certification
NABH Documentation	NABH	Healthcare records

Training Programmes

Government Training: e-Office, RTI procedures, file management protocols
Corporate Training: SAP DMS, SharePoint, document workflow systems
Healthcare Training: HIS systems, medical coding, patient record management
Legal Training: Case management, court filing procedures, legal documentation

Section 8: Tips for Different Experience Levels

Entry-Level Filing Clerks (0-2 years)

Highlight computer skills and typing speed prominently
Include internship or project experience in administration
Emphasise quick learning ability and attention to detail
Mention any coursework in office management
Include volunteer work involving organisation
List software proficiency (MS Office, data entry)
Show willingness to work extended hours if needed
Keep resume to one page with clean formatting

Experienced Filing Clerks (3-7 years)

Lead with specific achievements and quantified results
Highlight volume of files managed and efficiency improvements
Include experience with multiple filing systems
Mention training or supervising junior staff
Showcase proficiency with industry-specific software
Include process improvements you implemented
Demonstrate reliability through consistent employment
List relevant certifications and training

Senior/Supervisory Filing Clerks (8+ years)

Emphasise leadership and team management experience
Highlight large-scale projects (digitisation, reorganisation)
Include experience across multiple departments or industries
Showcase policy development and procedure creation
Mention vendor coordination for storage services
Include audit compliance achievements
Demonstrate problem-solving with specific examples
List professional development and continued education

Section 9: ATS Optimisation for Filing Clerk Resumes

Keywords to Include

Job Title Keywords:

Filing Clerk, File Clerk, Records Clerk
Document Controller, Records Assistant
Administrative Clerk, Office Clerk
Records Management, Filing Specialist

Technical Keywords:

Document management, filing system
Data entry, database management
Records retention, archival
Digitisation, scanning, OCR
MS Office, SAP, SharePoint

Skill Keywords:

Organisational skills, attention to detail
Confidentiality, data privacy
File retrieval, document tracking
Indexing, categorisation, sorting

Action Keywords:

Managed, organised, maintained
Processed, retrieved, filed
Digitised, implemented, improved
Coordinated, trained, supervised

ATS Best Practices

Use simple formatting without graphics or unusual fonts
Include exact job title keywords from the posting
List technical skills and software in dedicated section
Use standard section headings (Experience, Education, Skills)
Save resume in .docx or .pdf format as specified
Avoid headers and footers which ATS may not read
Include both spelled-out terms and acronyms
Use bullet points for easy parsing

Conclusion

Filing clerks are essential to organisational efficiency, ensuring that critical documents are systematically organised, easily accessible, and properly secured. Whether you’re working in corporate offices in Mumbai, legal firms in Delhi, hospitals in Bangalore, or government departments across India, your ability to manage records effectively is crucial for smooth operations.

Your filing clerk resume should demonstrate your organisational expertise, attention to detail, and proficiency with both physical and digital filing systems. Focus on quantifying achievements—number of files managed, retrieval efficiency improvements, digitisation projects completed—to demonstrate your impact clearly.

Remember that reliability and confidentiality are paramount in this role. Emphasise your consistent attendance record, accurate work, and commitment to data security. These qualities matter greatly to employers across all industries who depend on well-maintained records.

Use this guide to create a resume that opens doors to opportunities across India’s diverse sectors—from IT companies and banks to law firms and government departments. A well-crafted filing clerk resume demonstrates not just your technical skills, but your dedication to administrative excellence.

Pro Tip: Use ShriResume’s AI Resume Builder to create a professional filing clerk resume with clear formatting that passes ATS screening and highlights your organisational capabilities effectively.

Frequently Asked Questions

What sections should a strong filing clerk resume include?

At minimum, include contact information, a professional summary, work experience, key skills, and education. Depending on your experience level, you may also add certifications, achievements, projects, or industry-specific sections that highlight your expertise.

How do I write a professional summary for a filing clerk role?

Keep it concise — two to three sentences highlighting your experience level, core competencies, and a key achievement or strength that shows why you're right for the job. Tailor it to match the specific role you're applying for.

What skills are most important to list on a filing clerk resume?

Include a mix of technical skills specific to filing clerk roles and soft skills like communication, problem-solving, and teamwork. Research job postings in your target companies to identify the most commonly requested skills.

How detailed should my work experience be?

Use bullet points to describe your roles, focusing on specific results, tools used, and the impact you made. Quantify achievements where possible — numbers and percentages help recruiters quickly understand your contributions.

Do I need certifications on my filing clerk resume?

Certifications aren't always required, but they can strengthen your application — especially if they demonstrate advanced training or specialised expertise. List the certification name, issuing organisation, and year obtained.

What's the best resume format for a filing clerk?

Most filing clerk professionals benefit from a reverse-chronological format that lists your most recent experience first. If you're changing careers or have gaps, a functional or combination format might work better.

How long should my filing clerk resume be?

Aim for one page if you're early in your career. Experienced professionals with extensive achievements can use two pages — just ensure every section adds value and remains relevant to the role.

Should I tailor my resume for each job application?

Yes. Customising your resume with keywords and responsibilities from the job posting improves your chances of passing Applicant Tracking Systems (ATS) and resonating with recruiters. Focus on relevant experience and skills for each role.

Filing Clerk Text-Only Resume Templates and Samples

ARVIND RAWAT

Phone: 0000000

Email: arvind@abc.com

Address: C-21, Sector-21, Delhi

About Me

File Clerk

Strategic and analytical finance professional with XX years of proven experience in managing and organizing all sorts of confidential documents. Providing beneficial support to office managers with any required tasks. Extensive knowledge of various office management programs and tools, such as Aprima Medical Software, etc.
Seasoned and versatile management professional with cross-functional experience of XX years in tracking and managing all the incoming paperwork and making copies before filing and distributing.
Skilled in creating and updating records, and storing all paperwork in designated places. Entering paperwork into an electronic system, managing file access requests, and keeping logs.
Adept in developing an efficient filing system, always striving to make retrieving easier and more efficient, and following-up policies and procedures for personal data protection. Good knowledge of filing systems, MS Office, office equipment, and time-management skills. Great interpersonal and communication skills; great attention to detail.

Education

, Bachelor of Homoeopathic Medicine and Surgery, Completed, July 2004

National Institute of Mental Health and Neurosciences

– Marks null

Bangalore, KA

Certifications

Administrative Assistant Certification, National Career Certification Board, Completed , January 2008
CPR Certified, Completed , January 2012

Work Experience

Period: July 2017 - Current

MRD Clerk

Bai Jerbai Wadia Hospital for Children

Mumbai, MH

Responsibly updated more than 1000 patient files.
Streamlined document filing process ensuring their availability at all times.
Checked all incoming material and categorize it either on the basis of content or alphabetically.
Ensured all new documents and paperwork are filed and logged properly in the system.
Operated, either independently or as the leader of a team, a complex manual and/or automated filing system including the maintenance of guides and registers.
Entered and retrieved data into an automated system associated with the files and compiled reports, as requested.
Assisted in devising and installing new systems and procedures.
Answered inquiries and compiled reports from the contents of the files.
Performed regular quality control of the files and filing system to insure accuracy and to update the files in accordance with prescribed procedures, rules, and regulations.
Trained new employees in the procedures of the filing system.
Used computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.

Period: July 2004 - March 2016

Filing Clerk

Apex Hospitals

Mumbai, MH

Created files and paperwork for about 1000 lab patients each year.
Sorted, organized, and maintained office records accurately.
Indexed documents with numbers or codes before filing.
Removed or discarded outdated documents as per the company file maintenance procedures.
Provided information to departmental officials, professional staff, employees, and to others concerning the contents of files in accordance with established procedures for authorized access.
Managed document structuring to ensure easy finding and retrieval when required.
Managed all user requests related to document positioning, finding, and retrieval.
Maintained the record of the documents filed and removed.
Inspected the filing section periodically to ensure records are categorized properly and maintained in a good condition.
Took necessary steps to place documents in storage receptacles.
Maintained a log of all outgoing files to ensure documents are returned on time
Digitized all necessary documentation it and stored in electronic systems
Classified information logically on the basis of use, content, purpose, etc.