Secretary Resume Samples and Templates for 2025

Secretary Resume Guide for India

A well-crafted Secretary resume is essential for success in India’s corporate sector. Whether you’re a fresher starting your career in secretarial work or an experienced professional seeking positions at corporates, law firms, or educational institutions, this guide provides everything you need to create a standout resume that impresses Indian employers and passes ATS screening on portals like Naukri and LinkedIn.

This comprehensive guide includes:

• Resume format recommendations for Indian secretarial roles
• Key skills Indian employers look for
• Complete resume example with Indian context
• Top secretary employers in India
• Salary insights in INR by experience level
• Certification guidance for the Indian market
• ATS optimization tips for Indian job portals

Why Your Secretary Resume Matters in India

India’s corporate sector has significant demand for skilled secretaries who can provide administrative support, manage correspondence, and ensure smooth office operations. Organizations like TCS, Infosys, Wipro, Tata Group, Reliance Industries, and numerous law firms and educational institutions actively hire secretaries. A strong resume helps you:

• Stand out from thousands of applicants on Naukri and LinkedIn
• Pass ATS screening used by corporates and recruitment agencies
• Showcase skills that Indian hiring managers value, including correspondence, scheduling, and confidentiality
• Demonstrate your ability to support executives and manage office operations

Indian recruiters typically spend 6-10 seconds reviewing each resume initially. Your Secretary resume must immediately communicate your administrative skills, MS Office proficiency, and organizational abilities. With India’s corporate sector expanding rapidly, a well-optimized resume is essential.

Secretary Resume Format for India

Indian employers prefer clean, professional resume formats. Here’s what works best:

Recommended Format

• Length: 1-2 pages (freshers: 1 page, experienced: 2 pages max)
• Layout: Reverse chronological (most recent first)
• Font: Arial, Calibri, or Times New Roman (11-12pt)
• Sections: Contact, Summary, Skills, Experience, Education, Certifications

Resume vs Biodata

In India, use a professional resume format for secretary positions. “Biodata” format is not suitable for modern corporate secretarial roles.

Personal Details for Indian Secretary Resumes

Indian resumes typically include:

• Full name
• Phone number with country code (+91)
• Professional email address
• City, State (full address not required)
• Typing speed (WPM) - important for secretarial roles

What to Avoid

• Decorative fonts or graphics (causes ATS issues)
• Personal information like religion, caste, or father’s name
• Salary expectations (discuss during interview)
• References (provide when requested)

Key Skills for Secretaries in India

Indian employers look for comprehensive secretarial skills covering administration, communication, and technology.

Administrative Skills

• Correspondence: Drafting letters, emails, memos, circulars
• Filing & Documentation: Physical and digital filing systems
• Scheduling: Calendar management, meeting coordination
• Travel Arrangements: Booking, itinerary preparation
• Record Keeping: Maintaining registers, databases

Communication Skills

• Phone Handling: Professional call management
• Visitor Management: Reception, guest coordination
• Meeting Support: Minutes preparation, follow-up
• Internal Communication: Notices, circulars, announcements
• Language Proficiency: English, Hindi, regional languages

Technology Skills

• MS Office Suite: Word, Excel, PowerPoint, Outlook
• Typing Speed: 40-60+ WPM with accuracy
• Stenography: Shorthand (valued in legal/executive roles)
• Office Equipment: Printers, scanners, photocopiers, fax
• Basic Software: ERP basics, database management

Professional Skills

• Confidentiality: Handling sensitive information
• Time Management: Prioritizing multiple tasks
• Attention to Detail: Error-free documentation
• Professionalism: Corporate etiquette, discretion

How to Present Skills

Create a dedicated skills section. Group by category (Administrative, Communication, Technology). Highlight typing speed prominently.

Secretary Resume Example for India

Here’s a complete resume example tailored for Indian employers:

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Sunita Verma

Delhi, NCR | +91-98XXX-XXXXX | sunita.verma.secretary@email.com

Typing Speed: 55 WPM | Stenography: 100 WPM

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Professional Summary

Experienced Secretary with 6+ years of experience providing administrative support to senior executives at corporate offices. Expertise in correspondence management, calendar scheduling, and meeting coordination with proven track record of supporting C-level executives. Proficient in MS Office Suite with typing speed of 55 WPM and stenography at 100 WPM. Strong communication skills in English and Hindi. Seeking secretary position at a progressive organization.

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Skills

Administrative: Correspondence Drafting, Calendar Management, Travel Arrangements, Filing & Documentation, Meeting Coordination Communication: Phone Handling, Visitor Management, Minutes Preparation, Internal Communication Technology: MS Office (Word, Excel, PowerPoint, Outlook), Typing 55 WPM, Stenography 100 WPM, Office Equipment Professional: Confidentiality, Time Management, Attention to Detail, Corporate Etiquette Languages: English (Fluent), Hindi (Native)

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Professional Experience

Secretary to Vice President | Tata Consultancy Services | Delhi | April 2020 – Present

• Provide comprehensive secretarial support to VP of Operations
• Manage executive calendar scheduling 20+ meetings weekly
• Draft and dispatch 50+ correspondence items monthly
• Coordinate domestic and international travel arrangements
• Prepare meeting agendas, minutes, and follow-up action items
• Handle confidential documents and sensitive information
• Manage visitor appointments and phone calls professionally
• Maintain filing systems ensuring 100% document retrieval accuracy

Junior Secretary | Infosys BPM | Noida | June 2017 – March 2020

• Supported department head with administrative tasks
• Managed correspondence including letters, emails, and circulars
• Scheduled meetings and maintained appointment diary
• Handled incoming calls and visitor management
• Maintained employee records and office documentation
• Supported event coordination for team activities

Stenographer | Government of NCT Delhi | Delhi | August 2015 – May 2017

• Provided stenographic support to senior officers
• Transcribed dictations with 98% accuracy
• Drafted official correspondence and circulars
• Managed file movement and record keeping
• Handled confidential government documents

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Key Achievements

Process Improvement | TCS | 2022

• Implemented digital filing system for executive office
• Created templates for standard correspondence
• Result: 40% reduction in document retrieval time, improved efficiency

Travel Coordination Excellence | TCS | 2021

• Managed complex international travel for 15+ executives
• Coordinated visa, flights, hotels, and itineraries
• Result: Zero missed flights, 100% satisfaction from executives

Documentation Accuracy | Infosys | 2019

• Maintained error-free meeting minutes for 50+ meetings
• Created comprehensive action item tracking system
• Result: Improved follow-up compliance, recognized by department head

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Education

Bachelor of Arts (B.A.) | Delhi University | 2015

• First Class (62%)
• Specialization: English

Higher Secondary Certificate | CBSE | 2012

• 68% in Arts stream

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Certifications

• Stenography Certification (Hindi & English) | NIELIT | 2015
• MS Office Certification | Microsoft | 2017
• Typing Speed Certificate: 55 WPM | NIIT | 2016
• Office Administration Diploma | Aptech | 2016
• Business Communication | British Council | 2018

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Languages

English (Fluent) | Hindi (Native)

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Declaration

I hereby declare that the information provided above is true to the best of my knowledge.

Sunita Verma Delhi, December 2024

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Top Secretary Employers in India

India’s corporate sector offers diverse secretarial opportunities. Here are the top employers:

IT & Technology Companies

• TCS: Executive secretary roles
• Infosys: Administrative support
• Wipro: Corporate secretarial
• HCL Technologies: Office support
• Tech Mahindra: Executive assistance
• Cognizant: Administrative roles

Indian Corporates

• Reliance Industries: Corporate secretarial
• Tata Group: Executive support
• Aditya Birla Group: Administrative roles
• Mahindra Group: Secretarial positions
• Godrej Group: Office support

MNCs (India Operations)

• Accenture India: Executive support
• Deloitte India: Administrative roles
• EY India: Secretarial positions
• PwC India: Office administration
• Google India: Executive assistance

Law Firms

• AZB & Partners: Legal secretary
• Cyril Amarchand Mangaldas: Secretarial support
• Khaitan & Co: Legal administration
• Shardul Amarchand: Legal secretaries
• Trilegal: Administrative support

Educational Institutions

• Schools: School secretary positions
• Colleges: Administrative support
• Universities: Academic administration
• Coaching Institutes: Office management

Government Sector

• Central Government: Stenographer Grade C/D
• State Governments: Secretarial positions
• PSUs: Administrative support
• Autonomous Bodies: Office assistants

How to Apply

• Apply through Naukri.com and LinkedIn
• Company career pages directly
• Government job portals (SSC, UPSC)
• Employment exchanges
• Employee referrals

Secretary Salary in India

Secretarial careers offer stable employment with growth opportunities. Salaries vary based on experience, company type, and specialization.

Salary by Experience Level

Experience	Corporates/MNCs (INR)	Government/PSUs (INR)
Fresher (0-2 years)	₹2.5 - ₹4 LPA	₹2.5 - ₹3.5 LPA
Junior (2-5 years)	₹4 - ₹6.5 LPA	₹3.5 - ₹5 LPA
Mid-Level (5-8 years)	₹6.5 - ₹10 LPA	₹5 - ₹7.5 LPA
Senior (8-12 years)	₹10 - ₹15 LPA	₹7.5 - ₹10 LPA
Executive Secretary (12+ years)	₹15 - ₹25 LPA	₹10 - ₹15 LPA

Note: Executive secretaries supporting C-level executives earn premium. Stenography skills add 10-15% to package.

Salary by City

City	Salary Range (Mid-Level)
Mumbai	₹7 - ₹11 LPA
Delhi NCR	₹6.5 - ₹10.5 LPA
Bangalore	₹7 - ₹11 LPA
Chennai	₹5.5 - ₹9 LPA
Pune	₹6 - ₹9.5 LPA
Hyderabad	₹5.5 - ₹9 LPA

Factors Affecting Salary

• Company Type: MNCs and large corporates pay higher
• Executive Level: Supporting CXOs commands premium
• Skills: Stenography, multiple languages add value
• Specialization: Legal secretaries earn more
• Government: Job security with standard pay scales

Salary data based on Glassdoor India, AmbitionBox, and industry surveys.

Certifications for Secretaries in India

Professional certifications enhance your employability in secretarial roles.

Stenography Certifications

• NIELIT Stenography: Government-recognized certification
• ITI Stenographer Course: Diploma program
• Pitman Shorthand: International standard
• Hindi Stenography: For government positions

Computer Certifications

• MS Office Certification: Word, Excel, PowerPoint
• Typing Speed Certificate: Government/private institutes
• Tally Basics: For accounts-related work
• Advanced Excel: Data management

Professional Development

• Office Administration Diploma: Comprehensive training
• Business Communication: Professional communication
• Secretarial Practice Certificate: Specialized training
• Company Secretary Foundation: Career advancement

Government Exams

• SSC Stenographer: Grade C and D positions
• High Court Stenographer: Judicial service
• Parliament Stenographer: Central government

How to List Certifications

Include stenography and typing certifications prominently. Mention MS Office certifications. Group by relevance.

ATS Tips for Your Secretary Resume

Most companies use Applicant Tracking Systems (ATS) to screen resumes. Optimize yours:

For Naukri.com

• Use keywords from job descriptions (secretary, stenographer, administrative)
• Keep formatting simple (no tables, columns, or graphics)
• Use standard section headings (Experience, Education, Skills)
• Upload in .docx or .pdf format
• Update profile every 15 days

For LinkedIn Applications

• Match resume to LinkedIn profile
• Use standard job titles (Secretary, Executive Secretary, Personal Assistant)
• Include typing speed and stenography speed
• Get endorsements for administrative skills

General ATS Tips

• DO: Standard fonts, clear headings, bullet points
• DO: Include metrics (55 WPM, 20+ meetings weekly, 50+ correspondence)
• DO: Mention specific skills and software
• DON’T: Use headers/footers, text boxes, images
• DON’T: Use creative section titles

Keyword Strategy for Secretary Roles

Common keywords from job postings:

• Secretary, Executive Secretary, Personal Assistant, PA
• Stenography, Shorthand, Typing Speed, WPM
• MS Office, Word, Excel, PowerPoint, Outlook
• Correspondence, Calendar Management, Meeting Coordination
• Filing, Documentation, Record Keeping
• Confidentiality, Travel Arrangements

Final Tips for Your Secretary Resume

✅ Highlight typing and stenography speed—critical for secretarial roles

✅ Quantify achievements (55 WPM, 20+ meetings, 50+ correspondence)

✅ Show MS Office proficiency—essential for all secretary positions

✅ Demonstrate confidentiality—handling sensitive information

✅ Include language skills—English, Hindi proficiency valued

✅ Show attention to detail—error-free documentation

✅ Professional presentation—clean and well-organized

Quick Checklist

• Contact with +91 phone and email
• Typing speed (WPM) and stenography speed mentioned
• Professional summary highlighting secretarial experience
• Skills organized by category (Administrative, Communication, Technology)
• Experience showing support level and metrics
• Key achievements with measurable results
• Education credentials
• Certifications (stenography, typing, MS Office)
• Languages spoken
• ATS-friendly formatting
• Declaration statement

Ready to create your professional Secretary resume? Use our resume builder to get started with expert-designed templates optimized for Indian job portals.

For more guidance on resume structure, check out our resume format guide with tips specifically for the Indian secretarial job market.