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Executive Assistant - Free Resume Sample

(Shri says don't be fooled, quality is more important than quantity)

What do you do, what is your job?

(Shri says, "success is dependent on effort and doing what's right")

ARVIND RAWAT

Contact: 9999999999 | E-Mail:[email protected]


An Accomplished Senior Executive Assistant

Scaling new heights of success with hard work and dedication and leaving a mark of excellence on every step in providing critical support to top management executives by providing continuous learning & development opportunities in a fast paced and constantly evolving environment


PROFILE SUMMARY

  • Extensive experience of XX years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications
  • Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex and changing diaries, including scheduling, negotiating appointments and scheduling meetings in different time zone and effectively managing all essential tasks
  • Adept in planning and supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal and external stakeholders; organizing associated and supporting documentation, coordinates meetings by preparing meeting agendas, providing confidential minute taking
  • Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning and managing workshops, offsites, Seminars in different parts of India
  • Instrumentally enhances key executives and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; adhering to professional standards as outlined by organizational plans and policies
  • Ability to conduct research preparing correspondence and present data in a succinct and well-written manner; ability to work independently and with professional discretion; excellent management, time- management, and problem-solving skills

Core Competencies:| High-level Administrative Support | Office Management | Travel Management | Visitor Management | Event Management | Expense Management | Logistics | Leadership | Calendar Management | Managing Clients Relationships | Collaboration and Communications | Customer Service | People Building | HR Activities | Maintaining Filing System | Time and Workload Management |

Possesses expertise in providing critical support to the Chief Executive and the Senior Management Team; undertakes administrative functions to ensure that the business development, operational and office management are carried out effectively and efficiently


ORGANIZATIONAL EXPERIENCE

Since MM YY | XYZ Ltd, Delhi | Senior Executive Assistant
Key Result Areas:
  • Monitor day-to-day matters of Director Office, managing time critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
  • Handle multiple complex calendars; handling various meetings –one-on-one with Directs, Superiors,Stakeholders, Round Tables, Team Lunch, Outbound meetings, and so on, with logistics for the same
  • Identify and prioritize organizational needs regarding meetings, timeframes, and deadlines
  • Set-up appointments considering the time zone differences, organizing an extremely high level executive calendar., fixing calendar invites, prevents scheduling conflicts or anticipates and resolves conflicts, competing with top executives schedule and / or priorities
  • Set-up and coordinate meetings, preparing agendas, organizing docs, take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed in the meeting is implemented, Furnish and collating minutes, presentations
  • Handle incoming communications and respond to internal requests for information on a timely basis
  • Manage sensitive and confidential information with discretion
  • Help senior management with the budget process by monitoring the team budget to ensure budget goals are met on a yearly basis
  • Coordinate with travel desk for Travel Management, Flight bookings and hotel reservations
  • Handle all aspects of business as well tourist travel and logistics
  • Research and book flights, ground transportation and hotel accommodations, provides detail directions and destination information; visa documentations and arrange Forex
  • Calculate estimated travel time make sure less time taken to travel or during transit time; checking with other travel agents on fares to get competitive fares from the travel desk
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • \
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????
MM YY – MM YY | ABCD Ltd, Delhi | Executive Assistant

Skilled in enhancing executive's effectiveness by providing information management support; representing the executive to others; contributes to team effort by accomplishing related results as needed

Key Result Areas:
  • Served as the point of contact between the executives and company employees/clients and managed information flow
  • Managed executives’ diaries and arranged their daily schedule (set up meetings, travel, speaking engagements)
  • Oversaw the performance of other clerical and administrative staff
  • Acted as an office manager by keeping up with office supply inventory
  • Formatted information for internal and external communication – memos, emails, presentations, reports
  • Devised and maintained office filing system
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????

EDUCATION

YYYY M.Com. from ABC College, Delhi
YYYY B.Com. from ABC College, Delhi

TECHNICAL PURVIEW

  • MS Office – Word, Excel & PowerPoint
  • Internet Applications

PERSONAL DETAILS

Date of Birth: 01st October 1981 | Languages Known: English & Hindi

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