More Value, More Love, Better Resume
Help & Support

Executive Assistant - Free Resume Sample

(Shri says don't be fooled, quality is more important than quantity)

Download your free resume sample below

ARVIND RAWAT

Contact: 9999999999 | E-Mail:[email protected]


An Accomplished Senior Executive Assistant

Scaling new heights of success with hard work and dedication and leaving a mark of excellence on every step in providing critical support to top management executives by providing continuous learning & development opportunities in a fast paced and constantly evolving environment


PROFILE SUMMARY

  • Extensive experience of XX years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications
  • Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex and changing diaries, including scheduling, negotiating appointments and scheduling meetings in different time zone and effectively managing all essential tasks
  • Adept in planning and supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal and external stakeholders; organizing associated and supporting documentation, coordinates meetings by preparing meeting agendas, providing confidential minute taking
  • Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning and managing workshops, offsites, Seminars in different parts of India
  • Instrumentally enhances key executives and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; adhering to professional standards as outlined by organizational plans and policies
  • Ability to conduct research preparing correspondence and present data in a succinct and well-written manner; ability to work independently and with professional discretion; excellent management, time- management, and problem-solving skills

Core Competencies:| High-level Administrative Support | Office Management | Travel Management | Visitor Management | Event Management | Expense Management | Logistics | Leadership | Calendar Management | Managing Clients Relationships | Collaboration and Communications | Customer Service | People Building | HR Activities | Maintaining Filing System | Time and Workload Management |

Possesses expertise in providing critical support to the Chief Executive and the Senior Management Team; undertakes administrative functions to ensure that the business development, operational and office management are carried out effectively and efficiently


ORGANIZATIONAL EXPERIENCE

Since MM YY | XYZ Ltd, Delhi | Senior Executive Assistant
Key Result Areas:
  • Monitor day-to-day matters of Director Office, managing time critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
  • Handle multiple complex calendars; handling various meetings –one-on-one with Directs, Superiors,Stakeholders, Round Tables, Team Lunch, Outbound meetings, and so on, with logistics for the same
  • Identify and prioritize organizational needs regarding meetings, timeframes, and deadlines
  • Set-up appointments considering the time zone differences, organizing an extremely high level executive calendar., fixing calendar invites, prevents scheduling conflicts or anticipates and resolves conflicts, competing with top executives schedule and / or priorities
  • Set-up and coordinate meetings, preparing agendas, organizing docs, take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed in the meeting is implemented, Furnish and collating minutes, presentations
  • Handle incoming communications and respond to internal requests for information on a timely basis
  • Manage sensitive and confidential information with discretion
  • Help senior management with the budget process by monitoring the team budget to ensure budget goals are met on a yearly basis
  • Coordinate with travel desk for Travel Management, Flight bookings and hotel reservations
  • Handle all aspects of business as well tourist travel and logistics
  • Research and book flights, ground transportation and hotel accommodations, provides detail directions and destination information; visa documentations and arrange Forex
  • Calculate estimated travel time make sure less time taken to travel or during transit time; checking with other travel agents on fares to get competitive fares from the travel desk
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • \
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????
MM YY – MM YY | ABCD Ltd, Delhi | Executive Assistant

Skilled in enhancing executive's effectiveness by providing information management support; representing the executive to others; contributes to team effort by accomplishing related results as needed

Key Result Areas:
  • Served as the point of contact between the executives and company employees/clients and managed information flow
  • Managed executives’ diaries and arranged their daily schedule (set up meetings, travel, speaking engagements)
  • Oversaw the performance of other clerical and administrative staff
  • Acted as an office manager by keeping up with office supply inventory
  • Formatted information for internal and external communication – memos, emails, presentations, reports
  • Devised and maintained office filing system
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????

EDUCATION

YYYY M.Com. from ABC College, Delhi
YYYY B.Com. from ABC College, Delhi

TECHNICAL PURVIEW

  • MS Office – Word, Excel & PowerPoint
  • Internet Applications

PERSONAL DETAILS

Date of Birth: 01st October 1981 | Languages Known: English & Hindi

Download pdf

By clicking Start Your Resume, you are agree to our Terms of Use and Privacy Policy.