About Me
Senior Executive Assistant
- Extensive experience of XX years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications
- Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex and changing diaries, including scheduling, negotiating appointments and scheduling meetings in different time zone and effectively managing all essential tasks
- Adept in planning and supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal and external stakeholders; organizing associated and supporting documentation, coordinates meetings by preparing meeting agendas, providing confidential minute taking
- Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning and managing workshops, offsites, Seminars in different parts of India
- Instrumentally enhances key executives and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; adhering to professional standards as outlined by organizational plans and policies
- Ability to conduct research preparing correspondence and present data in a succinct and well-written manner; ability to work independently and with professional discretion; excellent management, timemanagement, and problem-solving skills
Education
Master of Business Administration, management
ABC School
CBSE
noida, Uttar Pradesh
Completed, April 2001
Marks 70 %
Work Experience
March 2004 - February 2009
HR
abc pvt ltd
noida, Uttar Pradesh
Key Result Areas:
- Monitor day-to-day matters of Director Office, managing time critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
- Handle multiple complex calendars; handling various meetings –one-on-one with Directs, Superiors, Stakeholders, Round Tables, Team Lunch, Outbound meetings, and so on, with logistics for the same
- Identify and prioritize organizational needs regarding meetings, timeframes, and deadlines
- Set-up appointments considering the time zone differences, organizing an extremely high level executive calendar., fixing calendar invites, prevents scheduling conflicts or anticipates and resolves conflicts, competing with top executives schedule and / or priorities
- Set-up and coordinate meetings, preparing agendas, organizing docs, take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed in the meeting is implemented, Furnish and collating minutes, presentations
- Handle incoming communications and respond to internal requests for information on a timely basis
- Manage sensitive and confidential information with discretion
- Help senior management with the budget process by monitoring the team budget to ensure budget goals are met on a yearly basis
- Coordinate with travel desk for Travel Management, Flight bookings and hotel reservations
- Handle all aspects of business as well tourist travel and logistics
- Research and book flights, ground transportation and hotel accommodations, provides detail directions and destination information; visa documentations and arrange Forex
- Calculate estimated travel time make sure less time taken to travel or during transit time; checking with other travel agents on fares to get competitive fares from the travel desk
Key Highlights:
- Any existing systems/ processes streamlined???? Results obtained????
- Major assignments handled????
- Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
- Awards/appreciation letters received???? Other relevant achievements????
September 2010 - Current
Executive Assistant
ABCD Ltd
Delhi, Delhi
Key Result Areas:
- Served as the point of contact between the executives and company employees/clients and managed information flow
- Managed executives’ diaries and arranged their daily schedule (set up meetings, travel, speaking engagements)
- Oversaw the performance of other clerical and administrative staff
- Acted as an office manager by keeping up with office supply inventory
- Formatted information for internal and external communication – memos, emails, presentations, reports
- Devised and maintained office filing system
Key Highlights:
- Any existing systems/ processes streamlined???? Results obtained????
- Major assignments handled????
- Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
- Awards/appreciation letters received???? Other relevant achievements????
Training and Certifications
- Arvind Yadav/Project Management Professional, abc institute, 2013
Skills
Core Competencies: | High-level Administrative Support | Office Management | Travel Management | Visitor Management | Event Management | Expense Management | Logistics | Leadership | Calendar Management | Managing Clients Relationships | Collaboration and Communications | Customer Service | People Building | HR Activities | Maintaining Filing System | Time and Workload Management |
Computer Proficiency
Operating Systems
- window
Software
- Todo.vu
Languages
- Hindi
- ENGLISH
Personal Interests
Exhibiting a desire to experience new cultures and environments—especially if your role would involve working with foreign colleagues, partners or clients—can really help your resume shine.
Personal Details
- Father’s Name:Mr. Arvind Yadav
- Birthday:January 04, 1994
- Gender:Male
- Marital Status:Single
- Nationality:India
