Executive Assistant - Free Resume Sample

• Extensive experience of XX years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications
• Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex and changing diaries, including scheduling, negotiating appointments and scheduling meetings in different time zone and effectively managing all essential tasks
• Adept in planning and supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal and external stakeholders; organizing associated and supporting documentation, coordinates meetings by preparing meeting agendas, providing confidential minute taking
• Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning and managing workshops, offsites, Seminars in different parts of India
• Instrumentally enhances key executives and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; adhering to professional standards as outlined by organizational plans and policies
• Ability to conduct research preparing correspondence and present data in a succinct and well-written manner; ability to work independently and with professional discretion; excellent management, time- management, and problem-solving skills

Core Competencies:| High-level Administrative Support | Office Management | Travel Management | Visitor Management | Event Management | Expense Management | Logistics | Leadership | Calendar Management | Managing Clients Relationships | Collaboration and Communications | Customer Service | People Building | HR Activities | Maintaining Filing System | Time and Workload Management |

Possesses expertise in providing critical support to the Chief Executive and the Senior Management Team; undertakes administrative functions to ensure that the business development, operational and office management are carried out effectively and efficiently

• Monitor day-to-day matters of Director Office, managing time critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
• Handle multiple complex calendars; handling various meetings –one-on-one with Directs, Superiors,Stakeholders, Round Tables, Team Lunch, Outbound meetings, and so on, with logistics for the same
• Identify and prioritize organizational needs regarding meetings, timeframes, and deadlines
• Set-up appointments considering the time zone differences, organizing an extremely high level executive calendar., fixing calendar invites, prevents scheduling conflicts or anticipates and resolves conflicts, competing with top executives schedule and / or priorities
• Set-up and coordinate meetings, preparing agendas, organizing docs, take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed in the meeting is implemented, Furnish and collating minutes, presentations
• Handle incoming communications and respond to internal requests for information on a timely basis
• Manage sensitive and confidential information with discretion
• Help senior management with the budget process by monitoring the team budget to ensure budget goals are met on a yearly basis
• Coordinate with travel desk for Travel Management, Flight bookings and hotel reservations
• Handle all aspects of business as well tourist travel and logistics
• Research and book flights, ground transportation and hotel accommodations, provides detail directions and destination information; visa documentations and arrange Forex
• Calculate estimated travel time make sure less time taken to travel or during transit time; checking with other travel agents on fares to get competitive fares from the travel desk

• Any existing systems/ processes streamlined???? Results obtained????
• Major assignments handled????
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• Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
• Awards/appreciation letters received???? Other relevant achievements????

• Served as the point of contact between the executives and company employees/clients and managed information flow
• Managed executives’ diaries and arranged their daily schedule (set up meetings, travel, speaking engagements)
• Oversaw the performance of other clerical and administrative staff
• Acted as an office manager by keeping up with office supply inventory
• Formatted information for internal and external communication – memos, emails, presentations, reports
• Devised and maintained office filing system

• Any existing systems/ processes streamlined???? Results obtained????
• Major assignments handled????
• Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
• Awards/appreciation letters received???? Other relevant achievements????

• MS Office – Word, Excel & PowerPoint
• Internet Applications