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Executive Assistant Resume Samples (Text format)

About Me

Senior Executive Assistant

  • Extensive experience of XX years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications
  • Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex and changing diaries, including scheduling, negotiating appointments and scheduling meetings in different time zone and effectively managing all essential tasks
  • Adept in planning and supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal and external stakeholders; organizing associated and supporting documentation, coordinates meetings by preparing meeting agendas, providing confidential minute taking
  • Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning and managing workshops, off sites, Seminars in different parts of India
  • Instrumentally enhances key executives and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; adhering to professional standards as outlined by organizational plans and policies
  • Ability to conduct research preparing correspondence and present data in a succinct and well-written manner; ability to work independently and with professional discretion; excellent management, time management, and problem-solving skills


Commerce, Master of Commerce, Completed, 2001-04-01

ABC School

CBSEMarks 70,

Noida, UP

Work Experience

2009-03-01 - Current


Abc Pvt Ltd

Noida, UP
  • Monitor day-to-day matters of the Director's Office, managing time-critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
  • Handle multiple complex calendars; handling various meetings –one-on-one with Directs, Superiors, Stakeholders, Round Tables, Team Lunch, Outbound meetings, and so on, with logistics for the same
  • Identify and prioritize organizational needs regarding meetings, time frames, and deadlines
  • Set up appointments considering the time zone differences, organize an extremely high-level executive calendar., fix calendar invites, prevents scheduling conflicts or anticipate and resolve conflicts, compete with top executive's schedule and priorities
  • Set up and coordinate meetings, prepare agendas, organize docs, and take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed upon in the conference is implemented, Furnish and collating minutes, presentations
  • Handle incoming communications and respond to internal requests for information on a timely basis
  • Manage sensitive and confidential information with discretion
  • Help senior management with the budget process by monitoring the team budget to ensure budget goals are met on a yearly basis
  • Coordinate with the travel desk for Travel Management, Flight bookings, and hotel reservations
  • Handle all aspects of the business as well as tourist travel and logistics
  • Research and book flights, ground transportation, and hotel accommodations provide detailed directions and destination information; visa documentation and arrange Forex
  • Calculate estimated travel time to make sure less time is taken to travel or during transit time; check with other travel agents on fares to get competitive fares from the travel desk

2004-09-01 - 2009-01-01

Executive Assistant


  • Served as the point of contact between the executives and company employees/clients and managed information flow
  • Managed executives’ diaries and arranged their daily schedule (set up meetings, travel, speaking engagements)
  • Oversaw the performance of other clerical and administrative staff
  • Acted as an office manager by keeping up with office supply inventory
  • Formatted information for internal and external communication – memos, emails, presentations, reports
  • Devised and maintained office filing system


  • High-level Administrative Support
  • Office Management
  • Travel Management
  • Visitor Management
  • Event Management
  • Expense Management
  • Logistics
  • Leadership Skills
  • Calendar Management
  • Managing Clients Relationships
  • Collaboration Skills
  • Communications Skills
  • Customer Service
  • People Building
  • HR Activities
  • Maintaining the Filing System
  • Time Management
  • Workload Management


  • English
  • Hindi

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Executive Assistant Resume Sample

Executive Assistant Resume Sample

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