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Executive Assistant Resume Sample

Executive Assistant Resume Sample
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Executive Assistant Resume Samples(Text format)

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About Me

Senior Executive Assistant

  • Extensive experience of XX years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications
  • Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex and changing diaries, including scheduling, negotiating appointments and scheduling meetings in different time zone and effectively managing all essential tasks
  • Adept in planning and supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal and external stakeholders; organizing associated and supporting documentation, coordinates meetings by preparing meeting agendas, providing confidential minute taking
  • Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning and managing workshops, offsites, Seminars in different parts of India
  • Instrumentally enhances key executives and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; adhering to professional standards as outlined by organizational plans and policies
  • Ability to conduct research preparing correspondence and present data in a succinct and well-written manner; ability to work independently and with professional discretion; excellent management, timemanagement, and problem-solving skills

EDUCATION

management, Master of Business Administration, Completed, April 2001

ABC School

CBSEMarks 70%

noida, Uttar Pradesh

Work Experience

March 2004 - February 2009

HR

abc pvt ltd

noida, Uttar Pradesh

Key Result Areas:

  • Monitor day-to-day matters of Director Office, managing time critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
  • Handle multiple complex calendars; handling various meetings –one-on-one with Directs, Superiors, Stakeholders, Round Tables, Team Lunch, Outbound meetings, and so on, with logistics for the same
  • Identify and prioritize organizational needs regarding meetings, timeframes, and deadlines
  • Set-up appointments considering the time zone differences, organizing an extremely high level executive calendar., fixing calendar invites, prevents scheduling conflicts or anticipates and resolves conflicts, competing with top executives schedule and / or priorities
  • Set-up and coordinate meetings, preparing agendas, organizing docs, take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed in the meeting is implemented, Furnish and collating minutes, presentations
  • Handle incoming communications and respond to internal requests for information on a timely basis
  • Manage sensitive and confidential information with discretion
  • Help senior management with the budget process by monitoring the team budget to ensure budget goals are met on a yearly basis
  • Coordinate with travel desk for Travel Management, Flight bookings and hotel reservations
  • Handle all aspects of business as well tourist travel and logistics
  • Research and book flights, ground transportation and hotel accommodations, provides detail directions and destination information; visa documentations and arrange Forex
  • Calculate estimated travel time make sure less time taken to travel or during transit time; checking with other travel agents on fares to get competitive fares from the travel desk

Key Highlights:

  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????

September 2010 - Current

Executive Assistant

ABCD Ltd

Delhi, Delhi

Key Result Areas:

  • Served as the point of contact between the executives and company employees/clients and managed information flow
  • Managed executives’ diaries and arranged their daily schedule (set up meetings, travel, speaking engagements)
  • Oversaw the performance of other clerical and administrative staff
  • Acted as an office manager by keeping up with office supply inventory
  • Formatted information for internal and external communication – memos, emails, presentations, reports
  • Devised and maintained office filing system

Key Highlights:

  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????

Training Certifications

  • Arvind Yadav/Project Management Professional abc institute, 2013

Skills

Core Competencies: | High-level Administrative Support | Office Management | Travel Management | Visitor Management | Event Management | Expense Management | Logistics | Leadership | Calendar Management | Managing Clients Relationships | Collaboration and Communications | Customer Service | People Building | HR Activities | Maintaining Filing System | Time and Workload Management |

Computer Proficiency

  • window
  • Todo.vu

Languages

  • Hindi
  • ENGLISH

Personal Interest

Exhibiting a desire to experience new cultures and environments—especially if your role would involve working with foreign colleagues, partners or clients—can really help your resume shine.

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