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Administrative Assistant - Free Resume Sample

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Contact: 999999999 | E-Mail:[email protected]


Extensive experience of 12 years in the field of administrative functions, managing the office of Leadership team in the multinational organization; proficient in professional applications

A master multi-tasker with excellent communication skills & an upbeat attitude; able to assist management and all visitors to the company by handling office tasks, providing polite & professional assistance via phone, mail, & e-mail, etc. and generally being a helpful & positive presence in the workplace


  • Demonstrated capacity to provide comprehensive support for executive-level staff including calendar Management – plan, manages complex & changing diaries, including scheduling, negotiating appointments & scheduling meetings in different time zone & effectively managing all essential tasks
  • Adept in planning & supporting daily operational and administrative functions, exceptionally coordinates requests for information from internal & external stakeholders; organizing associated & supporting documentation, coordinates effective meetings by preparing meeting agendas, providing confidential minute taking
  • Skilled in performing bookkeeping functions such as, receiving visitors, arranging conference calls, and provides a professional first point of contact for all enquiries; planning & managing workshops, offsites, Seminars in different parts of India
  • Ability to conduct research preparing correspondence and present data in a succinct & well-written manner; ability to work independently and with professional discretion; excellent management & problem-solving skills; extensive knowledge of office management systems & procedures;
  • Working knowledge of office equipment, like printers & fax machines; well-versed with MS Office (MS Excel & PowerPoint); excellent time management skills and the ability to prioritize work; attention to detail and problem solving skills; strong organizational skills with the ability to multi-task
  • ~ High-level Administrative Support
  • ~ Visitor Management
  • ~ Logistics
  • ~ Collaboration & Communications
  • ~ Office Management
  • ~ Client Relationship Management
  • ~ Leadership Calendar Management
  • ~ Time & Workload Management
  • ~ Travel Management
  • ~ Event Management
  • ~ Expense Management
  • ~ People Building


Since MM YY | Maruti Suzuki, Delhi, India | Administrative Assistant

Possesses expertise in providing critical support to the Chief Executive & Senior Management Team; undertakes administrative functions to ensure that the business development, operational & office management are carried out effectively & efficiently

Key Result Areas:
  • Monitoring day-to-day matters of Director Office, managing time critical and confidential projects as per requirement. Interact and get reports from all the senior management team in completing the tasks assigned
  • Setting appointments considering the time zone differences, organizing an extremely high level executive calendar., fixing calendar invites, prevents scheduling conflicts or anticipates and resolves conflicts, competing with top executives schedule and / or priorities
  • Setting-up & coordinate meetings, preparing agendas, organizing docs, take minutes of meetings. Action backlog follow-up, ensure that the action plan agreed in the meeting is implemented, Furnish & collating minutes, presentations
  • Answering and directing phone calls; organizing and scheduling appointments
  • Planning meetings & taking detailed minutes; writing & distributing email, correspondence memos, letters, faxes & forms
  • Opening, sorting and distributing incoming correspondence; performing data entry and scan documents
  • Managing calendar for Managing Director; assisting in resolving any administrative problems
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Awards/appreciation letters received???? Other relevant achievements????
MM YY – MM YY | ABCD Ltd, Delhi | Administrative Assistant
Key Result Areas:
  • Assisted in the preparation of regularly scheduled reports; developed and maintained a filing system
  • Updated and maintained office policies & procedures; ordered office supplies and research new deals & suppliers
  • Maintained contact lists; booking travel arrangements; submitted & reconciled expense reports
  • Provided general support to visitors; acted as the point of contact for internal & external clients
  • Liaised with executive & senior administrative assistants to handle requests & queries from senior managers
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Awards/appreciation letters received???? Other relevant achievements????


YYYY MBA in General Administration from ABC College, Delhi
YYYY BBA in Administration from ABC College, Delhi


  • MS Office – Word, Excel & PowerPoint
  • Internet Applications


Date of Birth: 01st October 1981 | Languages Known: English & Hindi

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