About Me
Event Coordinator
- Seasoned & versatile management professional with cross-functional experience of planning event aspects, such as venue, seating, dining, and guest list
- Understanding the complex needs of different events, and diverse clients; ability to delegate event planning tasks to other staff members where necessary
- Strong knowledge of venues and vendor offerings while taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
- Attentive to the value of staying under budget while planning event specifications; issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Experience in managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down
- Adept in anticipating & planning for possible different scenarios; excellent communication skills, and the ability to present event ideas and plans to client and vendors; well-organized with excellent multi-tasking abilities
Education
Master of Business Administration, management
ABC School
CBSE
noida, Uttar Pradesh
Completed, March 2000
Marks 70 %
Work Experience
February 2002 - April 2008
Event Coordinator
abc pvt ltd
noida, Uttar Pradesh
Key Result Areas:
- Creating event proposals which fit client requirements and presenting proposals by deadline
- Maintaining a working relationship with vendors and venues
- Planning event aspects, such as venue, seating, dining, and guest list
- Delegating event planning tasks to other staff members where necessary
- Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
- Staying under budget while planning event specifications
- Issuing invoices & collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
- Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
- Anticipating and planning for different scenarios
- Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
- Planning multiple events at once
Key Highlights:
- Any existing systems/ processes streamlined???? Results obtained????
- Major assignments handled????
- Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
- Awards/appreciation letters received???? Other relevant achievements????
August 2010 - Current
Event Coordinator
ABCD Ltd
Delhi, Delhi
Key Result Areas:
- Understood requirements for each event; planned event with attention to financial and time constraints
- Booked venues and schedule speakers
- Researched vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiated with vendors to achieve the most favorable terms; hired personnel
- Managed all event operations (preparing venue, invitations etc.)
- Performed final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
- Oversaw event happenings and act quickly to resolve problems
- Evaluated event’s success and submit reports
Key Highlights:
- Any existing systems/ processes streamlined???? Results obtained????
- Major assignments handled????
- Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
- Awards/appreciation letters received???? Other relevant achievements????
Training and Certifications
- Arvind Yadav/Project Management Professional, abc institute, 2015
Skills
Core Competencies: Event Planning, Team Management, Time-Management, Sales, Knowledge of Common Reservation Software, Team-Oriented, Written & Verbal Communication, Client-Facing Skills, Vendor and Entertainment Research, Initiative, Enthusiasm & Flexibility
Computer Proficiency
Operating Systems
- window
Software
- Todo.vu
Languages
- Hindi
- English
Personal Interests
Exhibiting a desire to experience new cultures and environments—especially if your role would involve working with foreign colleagues, partners or clients—can really help your resume shine.
Personal Details
- Father’s Name:Mr. Arvind Yadav
- Birthday:January 05, 1994
- Gender:Male
- Marital Status:Single
- Nationality:India
