Event Coordinator - Free Resume Sample

• Seasoned & versatile management professional with cross-functional experience of planning event aspects, such as venue, seating, dining, and guest list
• Understanding the complex needs of different events, and diverse clients; ability to delegate event planning tasks to other staff members where necessary
• Strong knowledge of venues and vendor offerings while taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
• Attentive to the value of staying under budget while planning event specifications; issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Experience in managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down
• Adept in anticipating & planning for possible different scenarios; excellent communication skills, and the ability to present event ideas and plans to client and vendors; well-organized with excellent multi-tasking abilities

Core Competencies:Event Planning, Team Management, Time-Management, Sales, Knowledge of Common Reservation Software, Team-Oriented, Written & Verbal Communication, Client-Facing Skills, Vendor and Entertainment Research, Initiative, Enthusiasm & Flexibility.

• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors and venues
• Planning event aspects, such as venue, seating, dining, and guest list
• Delegating event planning tasks to other staff members where necessary
• Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
• Staying under budget while planning event specifications
• Issuing invoices & collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
• Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
• Anticipating and planning for different scenarios
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
• Planning multiple events at once

• Any existing systems/ processes streamlined???? Results obtained????
• Major assignments handled????
• Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
• Awards/appreciation letters received???? Other relevant achievements????

• Understood requirements for each event; planned event with attention to financial and time constraints
• Booked venues and schedule speakers
• Researched vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiated with vendors to achieve the most favorable terms; hired personnel
• Managed all event operations (preparing venue, invitations etc.)
• Performed final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversaw event happenings and act quickly to resolve problems
• Evaluated event’s success and submit reports

• Any existing systems/ processes streamlined???? Results obtained????
• Major assignments handled????
• Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
• Awards/appreciation letters received???? Other relevant achievements????

• MS Office – Word, Excel & PowerPoint
• Internet Applications