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Event Coordinator - Free Resume Sample

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ARVIND RAWAT

Contact: 9999999999 | E-Mail:[email protected]


AN EXPERIENCED PROFESSIONAL – EVENT MANAGEMENT

Possess expertise in planning event from start to finish according to requirements, target audience and objectives


PROFILE SUMMARY

  • Seasoned & versatile management professional with cross-functional experience of planning event aspects, such as venue, seating, dining, and guest list
  • Understanding the complex needs of different events, and diverse clients; ability to delegate event planning tasks to other staff members where necessary
  • Strong knowledge of venues and vendor offerings while taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
  • Attentive to the value of staying under budget while planning event specifications; issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
  • Experience in managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down
  • Adept in anticipating & planning for possible different scenarios; excellent communication skills, and the ability to present event ideas and plans to client and vendors; well-organized with excellent multi-tasking abilities

Core Competencies:Event Planning, Team Management, Time-Management, Sales, Knowledge of Common Reservation Software, Team-Oriented, Written & Verbal Communication, Client-Facing Skills, Vendor and Entertainment Research, Initiative, Enthusiasm & Flexibility.


ORGANIZATIONAL EXPERIENCE

Since MM YY | XYZ Ltd, Delhi | Event Coordinator
Key Result Areas:
  • Creating event proposals which fit client requirements and presenting proposals by deadline
  • Maintaining a working relationship with vendors and venues
  • Planning event aspects, such as venue, seating, dining, and guest list
  • Delegating event planning tasks to other staff members where necessary
  • Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
  • Staying under budget while planning event specifications
  • Issuing invoices & collecting payments in a timely manner, and creating comprehensive and readable financial reports
  • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
  • Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
  • Anticipating and planning for different scenarios
  • Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
  • Planning multiple events at once
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????
Since MM YY | XYZ Ltd, Delhi | Event Coordinator
Key Result Areas:
  • Understood requirements for each event; planned event with attention to financial and time constraints
  • Booked venues and schedule speakers
  • Researched vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
  • Negotiated with vendors to achieve the most favorable terms; hired personnel
  • Managed all event operations (preparing venue, invitations etc.)
  • Performed final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
  • Oversaw event happenings and act quickly to resolve problems
  • Evaluated event’s success and submit reports
Key Highlights:
  • Any existing systems/ processes streamlined???? Results obtained????
  • Major assignments handled????
  • Any unique initiative taken to improve customer satisfaction level???? Any major accounts/clients handled???
  • Awards/appreciation letters received???? Other relevant achievements????

EDUCATION

YYYY B.Tech in Civil Engineering from ABC College, Delhi
YYYY Diploma in Civil Engineering from ABC College, Delhi

TECHNICAL PURVIEW

  • MS Office – Word, Excel & PowerPoint
  • Internet Applications

PERSONAL DETAILS

Date of Birth: 01st October 1981 | Languages Known: English & Hindi

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