Event Coordinator Resume Sample & Ready To Use Example

Event Coordinator

Seasoned & versatile management Event Coordinator with cross-functional experience in planning event aspects, such as venue, seating, dining, and guest list
Understanding the complex needs of different events, and diverse clients; ability to delegate event planning tasks to other staff members where necessary
Strong knowledge of venues and vendor offerings while taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
Attentive to the value of staying under budget while planning event specifications; issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
Experience in managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing vendors, and managing take-down
Adept in anticipating & planning for possible different scenarios; excellent communication skills, and the ability to present event ideas and plans to clients and vendors; well-organized with excellent multi-tasking abilities

Science, Master of Science, Completed, March 2000

ABC School

CBSE – Marks 70%

New delhi, Delhi

August 2010 - Current

Event Coordinator

GSL EVENT MANAGEMENT COMPANY

Delhi, Delhi

Developed event proposals that fit the client’s requirements and presented proposals by the deadline.
Planned event aspects, such as venue, seating, dining, and guest list.
Coordinated event entertainment, including music, guest speakers, and, performers.
Understood requirements for each event; planned events with attention to financial and time constraints.
Booked venues and scheduled speakers.
Researched vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.
Negotiated with vendors to achieve the most favorable terms; hired personnel.
Managed all event operations (preparing the venue, invitations, etc.).
Performed final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards.
Evaluated the event’s success and submit reports.

February 2002 - April 2008

Event Event Planner

Abc Pvt Ltd

Noida, Uttar Pradesh

Creating event proposals that fit client requirements and presenting proposals by the deadline
Maintaining a working relationship with vendors and venues
Planning event aspects, such as venue, seating, dining, and guest list
Delegating event planning tasks to other staff members where necessary
Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities; coordinating event entertainment, including music, performers, and guest speakers
Staying under budget while planning event specifications
Issuing invoices & collecting payments in a timely manner, and creating comprehensive and readable financial reports
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
Communicating with the marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
Anticipating and planning for different scenarios
Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
Planning multiple events at once