Payroll Administrator Resume Samples and Templates for 2025

Payroll Administrator Resume Guide for India

A well-crafted Payroll Administrator resume is essential for success in India’s growing HR and payroll sector. Whether you’re a fresher starting your career in payroll or an experienced professional seeking positions at corporate HR departments, payroll outsourcing companies like ADP, Alight, or HR shared services centers, this guide provides everything you need to create a standout resume that impresses Indian employers and passes ATS screening on portals like Naukri and LinkedIn.

This comprehensive guide includes:

• Resume format recommendations for Indian payroll sector
• Key skills Indian employers look for
• Complete resume example with Indian context
• Top payroll administrator employers in India
• Salary insights in INR by experience level
• Certification guidance for the Indian market
• ATS optimization tips for Indian job portals

Why Your Payroll Administrator Resume Matters in India

India’s payroll and HR outsourcing sector is expanding rapidly with companies like ADP India, Alight Solutions, Ramco Systems, Greythr, Keka, and numerous corporate HR departments actively hiring payroll professionals. A strong resume helps you:

• Stand out from thousands of payroll professionals on Naukri and LinkedIn
• Pass ATS screening used by BPOs, GCCs, and corporate HR teams
• Showcase skills that Indian hiring managers value, including statutory compliance, payroll software proficiency, and accuracy
• Demonstrate your expertise in Indian payroll regulations and tax compliance

Indian HR recruiters typically spend 6-10 seconds reviewing each resume initially. Your Payroll Administrator resume must immediately communicate your payroll processing expertise, compliance knowledge, and software proficiency. With India’s payroll outsourcing market growing rapidly, a well-optimized resume is essential.

Payroll Administrator Resume Format for India

Indian employers prefer clean, professional resume formats. Here’s what works best:

Recommended Format

• Length: 1-2 pages (freshers: 1 page, experienced: 2 pages max)
• Layout: Reverse chronological (most recent first)
• Font: Arial, Calibri, or Times New Roman (11-12pt)
• Sections: Contact, Summary, Skills, Experience, Education, Certifications

Resume vs Biodata

In India, use a professional resume format for corporate payroll positions. “Biodata” format is not suitable for payroll administrator roles.

Personal Details for Indian Payroll Resumes

Indian resumes typically include:

• Full name
• Phone number with country code (+91)
• Professional email address
• LinkedIn profile URL
• City, State (full address not required)

What to Avoid

• Decorative fonts or graphics (causes ATS issues)
• Personal information like religion, caste, or father’s name
• Salary expectations (discuss during interview)
• References (provide when requested)

Key Skills for Payroll Administrators in India

Indian employers look for comprehensive payroll expertise covering processing, compliance, and software proficiency.

Payroll Processing

• Salary Processing: Monthly payroll calculation, variable pay, arrears
• Attendance Management: Leave management, attendance integration
• Deductions: PF, ESI, PT, TDS, LWF calculations
• Reimbursements: Claims processing, expense management
• Full & Final Settlement: Exit processing, gratuity calculation

Statutory Compliance

• PF (Provident Fund): EPF/EPS/EDLI calculations, ECR filing
• ESI (Employee State Insurance): ESI contribution, returns
• Professional Tax (PT): State-wise PT compliance
• TDS (Tax Deducted at Source): Section 192, Form 16 generation
• Labor Welfare Fund (LWF): State-specific compliance
• Gratuity: Calculation and payment compliance

Payroll Software

• SAP HR/SuccessFactors: Enterprise payroll processing
• Ramco HCM: Indian payroll software
• Greythr/Keka: Cloud-based HRMS and payroll
• Darwinbox: HR tech platform
• ADP GlobalView: Multi-country payroll
• Oracle HCM Cloud: Enterprise HR and payroll

Reporting & Analysis

• MIS Reports: Payroll cost analysis, headcount reports
• Reconciliation: Bank reconciliation, PF/ESI reconciliation
• Audit Support: Internal and statutory audit assistance
• Data Management: Employee master data, payroll records

Soft Skills for Indian Payroll Settings

• Accuracy: Zero-error payroll processing
• Confidentiality: Handling sensitive salary data
• Communication: Employee query resolution
• Time Management: Meeting payroll deadlines

How to Present Skills

Create a dedicated skills section. Group by category (Processing, Compliance, Software). Highlight statutory compliance expertise prominently.

Payroll Administrator Resume Example for India

Here’s a complete resume example tailored for Indian employers:

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Sneha Patel

Pune, Maharashtra | +91-98XXX-XXXXX | sneha.patel.payroll@email.com | linkedin.com/in/snehapatel-payroll

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Professional Summary

Detail-oriented Payroll Administrator with 6+ years of experience in end-to-end payroll processing, statutory compliance, and HRMS management for Indian organizations. Expertise in PF, ESI, TDS, and Professional Tax compliance with proven track record of processing payroll for 3000+ employees with 100% accuracy and zero statutory penalties. Strong background in both manufacturing and IT sector payroll with hands-on experience in SAP HR, Greythr, and ADP payroll systems. Seeking to contribute payroll expertise to a progressive organization.

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Skills

Payroll Processing: Salary Processing, Attendance Management, Variable Pay, Arrears, Reimbursements, Full & Final Settlement Statutory Compliance: PF (ECR Filing), ESI, Professional Tax, TDS (Form 16), LWF, Gratuity, Bonus Act Payroll Software: SAP HR, Greythr, Keka, ADP GlobalView, Ramco HCM, MS Excel (Advanced) Reporting: MIS Reports, Payroll Reconciliation, Audit Support, Cost Analysis Soft Skills: Accuracy, Confidentiality, Employee Communication, Deadline Management

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Professional Experience

Senior Payroll Administrator | Infosys BPM | Pune | April 2021 – Present

• Process monthly payroll for 3000+ employees across 3 entities with 100% accuracy
• Manage end-to-end payroll cycle including salary calculation, deductions, and disbursement
• Ensure timely PF/ESI/PT/TDS compliance with zero penalties for 3 consecutive years
• Generate Form 16, Form 24Q, and annual returns for income tax compliance
• Handle 200+ employee queries monthly through HRMS ticketing system
• Reconcile payroll with GL accounts and support monthly finance close
• Train and mentor team of 3 junior payroll executives
• Led migration from legacy system to Greythr HRMS for one business unit
• Achieved “Zero Error Champion” recognition for FY 2022-23

Payroll Executive | Wipro Ltd | Pune | June 2018 – March 2021

• Processed payroll for 1500+ employees in IT services division
• Calculated PF, ESI, PT, and TDS deductions as per statutory requirements
• Prepared monthly ECR for PF filing and ensured timely remittance
• Generated payslips and distributed through employee self-service portal
• Handled full & final settlements for exiting employees
• Prepared MIS reports on payroll costs, headcount, and overtime
• Supported internal and statutory audits with payroll documentation

HR Executive (Payroll) | Bajaj Auto Ltd | Pune | July 2017 – May 2018

• Assisted in payroll processing for 500+ factory employees
• Managed attendance data integration with payroll system
• Processed overtime, shift allowances, and incentives
• Maintained employee master data and payroll records
• Gained exposure to manufacturing sector payroll compliance

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Key Achievements

Payroll System Migration | Infosys BPM | 2022

• Led migration of payroll processing to Greythr cloud platform
• Trained 50+ HR users on new system
• Result: 40% reduction in processing time, improved employee self-service

Compliance Excellence | Infosys BPM | 2021

• Achieved zero statutory penalties for all compliance filings
• Implemented automated compliance calendar and reminders
• Result: 100% on-time filing, recognition from compliance head

Process Automation | Wipro | 2020

• Automated attendance-to-payroll integration using macros
• Reduced manual data entry by 60%
• Result: Improved accuracy, freed up 2 days per payroll cycle

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Education

Master of Business Administration (MBA) | Symbiosis Institute | 2017

• Specialization: Human Resource Management
• First Class (72%)

Bachelor of Commerce (B.Com) | Pune University | 2015

• First Class (68%)
• Specialization: Accounting

Higher Secondary Certificate | Maharashtra Board | 2012

• 75% in Commerce stream

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Certifications

• Certified Payroll Professional (CPP) | SHRM Partner Institute | 2020
• SAP HR Certification | SAP India | 2019
• Advanced Excel for HR | NIIT | 2018
• PF & ESI Compliance Course | XLRI Online | 2021
• TDS and Income Tax for HR | ICAI | 2019

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Professional Memberships

• Member, National Human Resource Development Network (NHRDN)
• Member, SHRM India Chapter

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Languages

English (Fluent) | Hindi (Native) | Marathi (Native)

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Declaration

I hereby declare that the information provided above is true to the best of my knowledge.

Sneha Patel Pune, December 2024

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Top Payroll Administrator Employers in India

India’s payroll sector offers diverse opportunities. Here are the top employers:

Payroll Outsourcing Companies

• ADP India: Global payroll outsourcing leader
• Alight Solutions: HR and payroll outsourcing
• Ramco Systems: Indian HRMS and payroll provider
• PeopleStrong: Indian HR tech company
• Neeyamo: Global payroll services

HR Tech Companies

• Greythr (Greytip): Cloud-based HRMS
• Keka HR: HR and payroll platform
• Darwinbox: Enterprise HR tech
• Zoho People: SME payroll solutions
• sumHR: Indian HR software

Corporate HR (In-house Payroll)

• TCS: Large in-house payroll team
• Infosys: HR shared services
• Wipro: In-house payroll operations
• Reliance Industries: Corporate HR
• Tata Group Companies: Multiple payroll teams

GCCs and Shared Services

• Shell GBS: Finance and HR shared services
• Maersk GSC: Global shared services
• Standard Chartered GBS: Banking HR operations
• Microsoft MSIDC: India Development Center
• Google India: HR operations

Consulting Firms

• Deloitte: HR consulting and payroll advisory
• PwC: Workforce solutions
• EY: Payroll compliance services
• KPMG: HR transformation

How to Apply

• Apply through Naukri.com and LinkedIn
• Company career pages directly
• HR tech company job portals
• Payroll association job boards
• Campus placements from MBA institutes

Payroll Administrator Salary in India

Payroll careers offer stable employment with good growth. Salaries vary based on experience, company type, and location.

Salary by Experience Level

Experience	BPO/Outsourcing (INR)	Corporate/GCC (INR)
Fresher (0-2 years)	₹2.5 - ₹4.5 LPA	₹3 - ₹5 LPA
Junior (2-4 years)	₹4.5 - ₹7 LPA	₹5 - ₹8 LPA
Mid-Level (4-7 years)	₹7 - ₹12 LPA	₹8 - ₹14 LPA
Senior (7-10 years)	₹12 - ₹18 LPA	₹14 - ₹22 LPA
Manager (10+ years)	₹18 - ₹28 LPA	₹22 - ₹35 LPA

Note: GCCs and MNCs typically pay higher. Payroll managers with team handling earn premium.

Salary by City

City	Salary Range (Mid-Level)
Bangalore	₹8 - ₹13 LPA
Mumbai	₹8 - ₹13 LPA
Delhi NCR	₹7 - ₹12 LPA
Pune	₹7 - ₹11 LPA
Hyderabad	₹7 - ₹11 LPA
Chennai	₹6 - ₹10 LPA

Factors Affecting Salary

• Company Type: MNCs and GCCs pay higher
• Headcount Managed: More employees = higher pay
• Software Expertise: SAP, SuccessFactors premium
• Compliance Complexity: Multi-state, multi-entity expertise valued
• Certifications: CPP, SAP HR certifications add value

Salary data based on Glassdoor India, AmbitionBox, and industry surveys.

Certifications for Payroll Administrators in India

Professional certifications enhance your credibility in the payroll field.

Payroll Certifications

• Certified Payroll Professional (CPP): Recognized certification
• Fundamental Payroll Certification (FPC): Entry-level certification
• SHRM Payroll Certification: HR professional certification

Software Certifications

• SAP HR Certification: Enterprise payroll systems
• SuccessFactors Certification: Cloud HR
• Oracle HCM Certification: Oracle payroll
• Greythr/Keka Training: Vendor certifications

Compliance Certifications

• PF & ESI Compliance Course: Various institutes
• TDS and Income Tax for HR: ICAI courses
• Labor Law Compliance: Specialized programs

Professional Development

• MBA in HR: Career advancement
• Advanced Excel: Data analysis skills
• HRIS Training: HR technology

How to List Certifications

Include certification name, issuing body, and year. SAP HR and CPP certifications should be prominently displayed.

ATS Tips for Your Payroll Administrator Resume

Most companies use Applicant Tracking Systems (ATS) to screen resumes. Optimize yours:

For Naukri.com

• Use keywords from job descriptions (payroll administrator, PF, ESI, TDS)
• Keep formatting simple (no tables, columns, or graphics)
• Use standard section headings (Experience, Education, Skills)
• Upload in .docx or .pdf format
• Update profile every 15 days

For LinkedIn Applications

• Match resume to LinkedIn profile
• Use standard job titles (Payroll Administrator, Payroll Executive, Payroll Specialist)
• Include certifications and software skills
• Get endorsements from HR professionals

General ATS Tips

• DO: Standard fonts, clear headings, bullet points
• DO: Include metrics (3000 employees, 100% accuracy, zero penalties)
• DO: Mention specific payroll software and compliance expertise
• DON’T: Use headers/footers, text boxes, images
• DON’T: Use creative section titles

Keyword Strategy for Payroll Roles

Common keywords from job postings:

• Payroll Administrator, Payroll Executive, Payroll Specialist
• PF, ESI, PT, TDS, Statutory Compliance
• Salary Processing, Full & Final, Attendance Management
• SAP HR, Greythr, Keka, HRMS
• Form 16, ECR, Payroll Reconciliation

Final Tips for Your Payroll Administrator Resume

✅ Highlight statutory compliance—PF, ESI, TDS expertise critical in India

✅ Quantify achievements (3000 employees, 100% accuracy, zero penalties)

✅ Show software proficiency—SAP HR, Greythr, HRMS systems

✅ Demonstrate accuracy—zero-error processing record

✅ Include compliance track record—timely filings, audit support

✅ Mention headcount managed—shows scale of experience

✅ Proofread carefully—accuracy expected in payroll roles

Quick Checklist

• Contact with +91 phone and LinkedIn
• Professional summary highlighting payroll experience
• Skills organized by category (Processing, Compliance, Software)
• Experience showing employee count and accuracy metrics
• Key achievements with measurable results
• Education with MBA/B.Com
• Certifications (CPP, SAP HR, compliance courses)
• Professional memberships
• ATS-friendly formatting
• Declaration statement

Ready to create your professional Payroll Administrator resume? Use our resume builder to get started with expert-designed templates optimized for Indian job portals.

For more guidance on resume structure, check out our resume format guide with tips specifically for the Indian HR and payroll job market.