When to Use This Letter

Use this template when resigning from an unpaid volunteer position. Even though it's not paid employment, a professional resignation maintains relationships and respects the organization.

Key Points

  • ✓ Acknowledges unpaid contribution
  • ✓ Thanks organization for opportunity
  • ✓ Offers transition support
  • ✓ Maintains relationship for future
  • ✓ Appropriate formality for volunteer context

Volunteer Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Volunteer Coordinator/Manager's Name],


I am writing to inform you that I will be stepping down from my volunteer role as [Your Role] at [Organization Name], effective [Date].


Volunteering with [Organization Name] has been a rewarding experience. Being part of [specific program or initiative] and contributing to [organization's mission] has been truly meaningful to me.


Unfortunately, due to [changes in personal schedule/new job demands/family commitments], I am no longer able to commit the time that this role deserves. Rather than provide inconsistent support, I believe it's best to step aside.


I want to ensure a smooth transition and am happy to:

• Help train a new volunteer for this role

• Document processes and ongoing tasks

• Remain available for occasional questions


I hope to stay connected with [Organization Name] and may be able to contribute again when my circumstances change. Please keep me informed about special events or opportunities where I might help in a limited capacity.


Thank you for the privilege of serving this important cause.


Warm regards,

[Your Name]

Writing Tips for Volunteer Letters

1

Maintain professionalism despite unpaid nature

2

Express genuine appreciation for the experience

3

Offer appropriate transition help

4

Keep door open for future volunteering

5

Be honest but kind about reasons

6

Consider offering limited ongoing support

Do's and Don'ts

Do's

  • ✓ Treat it professionally like any resignation
  • ✓ Express gratitude for the experience
  • ✓ Offer to help with transition
  • ✓ Suggest limited future involvement if possible
  • ✓ Maintain relationship with organization

Don'ts

  • ✗ Don't just disappear without notice
  • ✗ Don't be casual because it's unpaid
  • ✗ Don't abandon commitments without transition
  • ✗ Don't feel guilty - life changes happen
  • ✗ Don't close the door on future involvement

Example Scenario

You've been volunteering at a local animal shelter every Saturday for two years, but your new job requires weekend availability. You need to step down from your volunteer commitment.