When to Use This Letter

Use this template when resigning from a board of directors position. Board resignations require formal documentation and often follow specific governance procedures.

Key Points

  • ✓ Formal and governance-appropriate
  • ✓ Addresses board and executive leadership
  • ✓ May reference bylaws or requirements
  • ✓ Professional and dignified
  • ✓ Offers transition support

Board Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Board Chair's Name] and Members of the Board,


I am writing to formally submit my resignation from my position on the Board of Directors of [Organization Name], effective [Date].


I have been honored to serve on this board for the past [X years]. During this time, I have had the privilege of working with dedicated colleagues on [mention key achievements or initiatives].


My decision to step down is due to [brief reason: other commitments/term completion/personal reasons]. I want to ensure adequate time for a smooth transition and succession planning.


I remain committed to [Organization Name]'s mission and success. I am available to assist with the transition, including:

• Participating in handover meetings

• Providing perspective to my successor

• Supporting ongoing initiatives until my departure


I want to thank my fellow board members and the executive team for the opportunity to serve. The organization is in excellent hands, and I am confident in its continued success.


Please confirm receipt of this resignation and advise of any governance requirements I should fulfill.


With sincere appreciation,

[Your Name]

Writing Tips for Board Member Letters

1

Address according to board protocols

2

Reference governance requirements if applicable

3

Offer transition support appropriately

4

Maintain dignity appropriate to the position

5

Consider timing relative to board meetings

6

Follow any bylaw requirements for resignation

Do's and Don'ts

Do's

  • ✓ Follow organizational bylaws
  • ✓ Address appropriate leadership
  • ✓ Offer transition assistance
  • ✓ Maintain confidentiality of board matters
  • ✓ Complete any required documentation

Don'ts

  • ✗ Don't air grievances publicly
  • ✗ Don't violate confidentiality
  • ✗ Don't leave during critical periods if avoidable
  • ✗ Don't ignore governance requirements
  • ✗ Don't disappear without proper handover

Example Scenario

You've served on a nonprofit board for three years and need to step down due to increasing demands from your primary career that create a potential conflict of interest.