When to Use This Letter

Use this template when you want to resign professionally without going into specific details about your reasons for leaving. It's ideal for standard job transitions where you've had a neutral or positive experience.

Key Points

  • ✓ Clear statement of resignation
  • ✓ Specific last working day
  • ✓ Brief expression of gratitude
  • ✓ Offer to assist with transition
  • ✓ Professional closing

Basic Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date - typically two weeks from now].


I am grateful for the opportunities I have had during my time here. I have learned a great deal and appreciate the support from you and the team.


I am committed to ensuring a smooth transition. Please let me know how I can help during my remaining time, whether that involves training my replacement or documenting my responsibilities.


Thank you for your understanding.


Sincerely,

[Your Name]

Writing Tips for Basic Letters

1

Keep it brief and professional - one page maximum

2

State your resignation clearly in the first paragraph

3

Include your exact last working day

4

Express gratitude without being overly emotional

5

Offer to help with the transition process

6

Proofread carefully before sending

Do's and Don'ts

Do's

  • ✓ Use a formal business letter format
  • ✓ Address it to your direct supervisor
  • ✓ Keep the tone positive and professional
  • ✓ Submit both a printed copy and email
  • ✓ Keep a copy for your records

Don'ts

  • ✗ Don't include negative comments about the company
  • ✗ Don't mention specific grievances or complaints
  • ✗ Don't discuss your new job or salary in detail
  • ✗ Don't use emotional or informal language
  • ✗ Don't send it impulsively - take time to review

Example Scenario

You've accepted a new position at another company and need to resign professionally. Your experience at the current company has been generally positive, and you want to maintain good relationships for future references.