When to Use This Letter

Use this template when you're an independent contractor, freelancer, or consultant ending your contract with a client. It differs from employee resignation as it references contract terms.

Key Points

  • ✓ References contract agreement
  • ✓ Specifies contract end date
  • ✓ Mentions deliverables completion
  • ✓ Addresses handover of work
  • ✓ Professional yet distinct from employment

Independent Contractor Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Client Name/Point of Contact],


I am writing to formally notify you of my decision to conclude my contract as [Your Role/Service] with [Company Name], effective [Date]. As per our agreement dated [Contract Date], this letter serves as my [notice period] notice.


I want to express my appreciation for the opportunity to work with you and your team on [specific projects or services]. It has been a pleasure contributing to [Company Name]'s success.


Before my contract ends, I will ensure that:

• All current deliverables are completed and submitted

• Project documentation is updated and transferred

• Any pending items are clearly communicated


I am happy to discuss the transition process and answer any questions about ongoing work during the remaining period.


Thank you for the opportunity to collaborate. I hope we can work together again in the future.


Best regards,

[Your Name]

[Your Business Name, if applicable]

[Contact Information]

Writing Tips for Contractor Letters

1

Reference your original contract terms

2

Specify notice period from your agreement

3

List any pending deliverables clearly

4

Offer to complete outstanding work

5

Include invoice/payment reminders if applicable

6

Keep door open for future engagements

Do's and Don'ts

Do's

  • ✓ Review your contract for termination clauses
  • ✓ List all pending deliverables
  • ✓ Provide proper notice as per agreement
  • ✓ Address final invoice or payment terms
  • ✓ Offer transition assistance

Don'ts

  • ✗ Don't ignore contract termination clauses
  • ✗ Don't leave work incomplete without agreement
  • ✗ Don't forget to address payment matters
  • ✗ Don't disappear without proper handover
  • ✗ Don't burn bridges - future work may arise

Example Scenario

You're a freelance web developer who has been contracted with a company for six months. You've decided to take on a full-time position elsewhere and need to end your contractor agreement professionally.