When to Use This Letter

Use this template when you want to emphasize thankfulness for your experience. It's appropriate when you've had a genuinely positive experience and want your departure to reflect gratitude.

Key Points

  • ✓ Gratitude as central theme
  • ✓ Specific thanks to people/opportunities
  • ✓ Warm and genuine tone
  • ✓ Maintains professionalism
  • ✓ Builds lasting goodwill

Thankful Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date]. As I prepare to move on, I want to express my heartfelt thanks.


Thank you for believing in me and giving me the opportunity to be part of this team. Thank you for your patience, guidance, and mentorship over the past [time period]. Thank you for creating an environment where I could learn, grow, and contribute meaningfully.


I am grateful for:

• The skills I've developed under your leadership

• The challenging projects that pushed me to grow

• The supportive colleagues who became friends

• The trust you placed in me to deliver results


These experiences have shaped my career in ways I will always appreciate. I carry forward lessons that will benefit me for years to come.


I am committed to ensuring a smooth transition and will do everything possible to leave my role in excellent shape.


With deep gratitude,

[Your Name]

Writing Tips for Thankful Letters

1

Make gratitude specific and genuine

2

Acknowledge people by name when appropriate

3

Balance warmth with professionalism

4

Don't forget the practical resignation elements

5

Create lasting positive impression

6

Follow up with personal thank-you notes if close

Do's and Don'ts

Do's

  • ✓ Be specific about what you're thankful for
  • ✓ Acknowledge key people's contributions
  • ✓ Express genuine emotion appropriately
  • ✓ Include all practical resignation elements
  • ✓ Consider handwritten follow-up notes

Don'ts

  • ✗ Don't be generic - specificity shows sincerity
  • ✗ Don't overdo it to the point of insincerity
  • ✗ Don't forget the formal resignation purpose
  • ✗ Don't make it sound like you're leaving reluctantly
  • ✗ Don't ignore transition responsibilities

Example Scenario

You've had an exceptional experience at your company. Your manager has been a true mentor, and you've grown tremendously. You want your resignation to primarily express your sincere thanks.