When to Use This Letter

Use this template when you want your resignation to primarily convey appreciation and thanks. It's less detailed about reasons for leaving and more focused on gratitude.

Key Points

  • ✓ Gratitude is the central theme
  • ✓ Positive tone throughout
  • ✓ Acknowledges specific contributions
  • ✓ Forward-looking and warm
  • ✓ Strong relationship preservation

Appreciative Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date]. While I'm moving on, I want this letter to primarily express my deep appreciation for my time here.


Thank you for:

• The opportunity to grow and develop professionally

• Your guidance and mentorship

• The trust placed in me on important projects

• Creating a supportive work environment

• The relationships I've built with colleagues


My time at [Company Name] has been formative for my career. The experiences I've had and the skills I've developed will continue to benefit me throughout my professional life.


I am committed to a smooth transition and will ensure all my responsibilities are properly handed over. I want to leave [Company Name] in the best possible position.


I hope to stay connected and wish everyone continued success.


With sincere gratitude,

[Your Name]

Writing Tips for Appreciative Letters

1

Make appreciation the dominant theme

2

Be specific about what you're thankful for

3

Use a warm, genuine tone

4

Keep reasons for leaving minimal

5

Focus on the positive experiences

6

Build lasting goodwill for networking

Do's and Don'ts

Do's

  • ✓ List specific things you're grateful for
  • ✓ Acknowledge people by name if appropriate
  • ✓ Maintain a warm, positive tone
  • ✓ Express interest in staying connected
  • ✓ Be genuine in your appreciation

Don'ts

  • ✗ Don't use generic thankful phrases
  • ✗ Don't forget to include resignation essentials
  • ✗ Don't be excessive to the point of insincerity
  • ✗ Don't let appreciation sound like regret
  • ✗ Don't overshadow the professional purpose

Example Scenario

Your experience at the company has been overwhelmingly positive. You're leaving for personal reasons, but you want your lasting impression to be one of gratitude.