When to Use This Letter

Use this template when you truly don't want to leave but must due to circumstances beyond your control. It expresses sincere regret while remaining professional.

Key Points

  • ✓ Expresses genuine regret
  • ✓ Explains circumstances (as much as comfortable)
  • ✓ Emphasizes positive experience
  • ✓ Shows difficulty of decision
  • ✓ Maintains hope for future connection

Regretful Departure Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


It is with genuine regret that I submit my resignation from my position as [Your Position] at [Company Name], effective [Date].


This is one of the most difficult professional decisions I've had to make. I have truly loved working here, and leaving is not something I do willingly. However, [brief explanation - family circumstances/relocation/opportunity I couldn't refuse] requires me to make this change.


Please know that my decision in no way reflects any dissatisfaction with [Company Name]. On the contrary, my time here has been among the most fulfilling of my career. The support, opportunities, and friendships I've found here have meant more to me than I can adequately express.


I am committed to making this transition as seamless as possible. I will do everything in my power to ensure my responsibilities are properly handed over during my notice period.


I sincerely hope our paths will cross again. If circumstances ever allow, I would welcome the opportunity to return. Until then, I will be cheering for the team's continued success from afar.


With deep appreciation,

[Your Name]

Writing Tips for Regretful Letters

1

Be genuine - don't fake regret

2

Explain circumstances if comfortable

3

Emphasize how much you valued the role

4

Keep door wide open for return

5

Be effusive with gratitude

6

Consider asking about future opportunities

Do's and Don'ts

Do's

  • ✓ Express genuine emotions appropriately
  • ✓ Share what made the job special
  • ✓ Leave door open for return
  • ✓ Offer exceptional transition support
  • ✓ Ask about future boomerang possibilities

Don'ts

  • ✗ Don't exaggerate or be insincere
  • ✗ Don't make your manager feel guilty
  • ✗ Don't be so emotional it's uncomfortable
  • ✗ Don't hint at staying if you truly can't
  • ✗ Don't close the door on future return

Example Scenario

Your spouse's career requires relocation, but you absolutely love your current job. You're leaving only because you must, not because you want to.