When to Use This Letter

Use this template when you've had a genuinely positive experience and want to express sincere gratitude. Ideal when you have close relationships with your manager and colleagues.

Key Points

  • ✓ Expresses genuine emotion appropriately
  • ✓ Highlights specific positive experiences
  • ✓ Maintains professionalism while being warm
  • ✓ Acknowledges mentorship and growth
  • ✓ Preserves relationships for future

Heartfelt Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


It is with mixed emotions that I submit my resignation from my position as [Your Position] at [Company Name]. My last day will be [Date].


The past [X years/months] have been an incredible journey. I want to express my heartfelt gratitude for the mentorship, opportunities, and support you and the team have provided. Working here has been more than just a job - it has been a place where I have grown both professionally and personally.


I will always cherish the experiences we shared, from [specific positive experience] to [another memory]. The lessons I've learned and the friendships I've made will stay with me throughout my career.


Although I am moving on to a new chapter, I am committed to ensuring a smooth transition. I will do everything in my power to complete my responsibilities and help whoever takes over my role.


Thank you from the bottom of my heart for everything. I hope our paths cross again, and I wish you and the team all the best.


With sincere appreciation,

[Your Name]

Writing Tips for Heartfelt Letters

1

Be genuine - don't force emotions you don't feel

2

Include specific memories or experiences

3

Balance emotion with professionalism

4

Don't overdo it - keep it appropriate

5

Focus on positive aspects only

6

Consider the recipient - match their style

Do's and Don'ts

Do's

  • ✓ Share specific positive memories
  • ✓ Express gratitude sincerely
  • ✓ Acknowledge specific people or mentors
  • ✓ Keep it balanced and professional
  • ✓ Express hope for future connection

Don'ts

  • ✗ Don't be overly emotional or dramatic
  • ✗ Don't make it too long
  • ✗ Don't include private details
  • ✗ Don't make promises you can't keep
  • ✗ Don't compare to other workplaces

Example Scenario

You've worked at the company for several years and developed genuine friendships and professional relationships. Your manager has been a mentor, and you want to leave with a personal touch.