When to Use This Letter

Use this template when you want to express genuine, deep appreciation for your time at the company. It's more than just polite - it's heartfelt.

Key Points

  • ✓ Deep genuine appreciation
  • ✓ Specific acknowledgments
  • ✓ Personal yet professional
  • ✓ Memorable parting
  • ✓ Strong future networking potential

Sincere and Appreciative Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


I am writing to formally resign from my position as [Your Position] at [Company Name], with my last day being [Date].


Before I discuss the practical matters, I want to take a moment to express my sincere and heartfelt appreciation for everything this company and this team have meant to me.


When I joined [Company Name] [X years ago], I couldn't have imagined the growth, learning, and opportunities that lay ahead. You personally have been instrumental in my development, [specific example of mentorship or support]. The skills I've gained and the confidence I've built will serve me throughout my career.


I want to specifically thank [names or roles] for [specific contributions]. These experiences have shaped me professionally in ways I will always value.


Leaving is bittersweet. I am excited about the next chapter, but I will genuinely miss this team and the work we've done together. I am committed to ensuring a thorough transition and leaving my responsibilities in the best possible state.


Thank you, from the bottom of my heart, for everything. I hope we will stay in touch and that our paths will cross again.


With deepest gratitude,

[Your Name]

Writing Tips for Sincere Letters

1

Be specific about what you're thankful for

2

Name specific people and their impact

3

Balance emotion with professionalism

4

Share genuine memories or growth moments

5

Make it memorable in a positive way

6

Express hope for continued connection

Do's and Don'ts

Do's

  • ✓ Be specific in your appreciation
  • ✓ Name people who made a difference
  • ✓ Share how the job helped you grow
  • ✓ Express genuine emotion appropriately
  • ✓ Request to stay connected

Don'ts

  • ✗ Don't be insincere or excessive
  • ✗ Don't make it about what was lacking
  • ✗ Don't forget to include practical details
  • ✗ Don't be so emotional it's uncomfortable
  • ✗ Don't compare this job to your next one

Example Scenario

Your manager and team have been genuinely supportive and instrumental in your career growth. You've had an exceptionally positive experience and want your final communication to reflect that.