When to Use This Letter

Use this template when circumstances require you to resign with less than the standard notice period. Be apologetic but clear about your constraints.

Key Points

  • ✓ Acknowledges shortened notice
  • ✓ Apologizes for inconvenience
  • ✓ Explains briefly if appropriate
  • ✓ Offers maximum possible help
  • ✓ Maintains professionalism despite urgency

Short Notice Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. Unfortunately, I am only able to provide [X days/one week] notice, with my last day being [Date].


I sincerely apologize for the shortened notice period. [Brief explanation if comfortable, e.g., "Due to unforeseen personal circumstances" or "My new employer requires an immediate start"]. I understand this may cause some inconvenience, and I deeply regret any difficulty this creates.


Despite the limited time, I am committed to making this transition as smooth as possible. I will:

• Complete urgent priorities immediately

• Document critical processes and information

• Be available for questions via phone/email after departure


I want to express my gratitude for the opportunities I've had at [Company Name]. This decision was not made lightly, and I hope you can understand my circumstances.


Thank you for your understanding.


Sincerely,

[Your Name]

Writing Tips for Short Notice Letters

1

Be apologetic but not excessive

2

Briefly explain if comfortable - it shows respect

3

Offer concrete transition assistance

4

Don't be defensive or make excuses

5

Complete as much as possible in your short time

6

Offer post-departure availability

Do's and Don'ts

Do's

  • ✓ Apologize for the short notice genuinely
  • ✓ Explain briefly if you can
  • ✓ Work extra hard during remaining time
  • ✓ Document critical information quickly
  • ✓ Offer post-departure contact availability

Don'ts

  • ✗ Don't be defensive or argumentative
  • ✗ Don't fabricate elaborate excuses
  • ✗ Don't slack off during short notice period
  • ✗ Don't burn bridges despite the situation
  • ✗ Don't forget to return company property

Example Scenario

Your new employer has requested you start in one week instead of the standard two. You need to resign with less notice than you'd prefer.