When to Use This Letter

Use this format when email is the primary or preferred method of communication at your workplace, or when you work remotely. Many modern companies accept email resignations as formal notice.

Key Points

  • ✓ Clear subject line for easy reference
  • ✓ Professional email formatting
  • ✓ All essential resignation elements included
  • ✓ Appropriate for digital workplaces
  • ✓ Can be followed with in-person conversation

Email Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Subject: Resignation - [Your Name] - [Your Position]


Dear [Manager's Name],


I am writing to formally submit my resignation from my position as [Your Position] at [Company Name]. My last working day will be [Date].


I am grateful for the opportunities I have had to learn and grow during my time here. Working with you and the team has been a valuable experience.


I will ensure all my responsibilities are properly documented and handed over during my notice period. I am happy to assist with training my replacement or supporting the transition in any way needed.


Please let me know if you would like to schedule a meeting to discuss the transition further.


Thank you for your understanding and support.


Best regards,

[Your Name]

[Phone Number]

[Personal Email - optional]

Writing Tips for Email Format Letters

1

Use a clear, professional subject line

2

Keep the email concise but complete

3

CC HR if required by company policy

4

Request a read receipt for documentation

5

Follow up with a printed copy if appropriate

6

Save a copy in your sent folder

Do's and Don'ts

Do's

  • ✓ Use professional email formatting
  • ✓ Include a clear subject line with your name
  • ✓ Request a confirmation of receipt
  • ✓ Attach a formal letter as PDF if preferred
  • ✓ Send during business hours

Don'ts

  • ✗ Don't use your personal email for sending (use work email)
  • ✗ Don't include casual language or emojis
  • ✗ Don't CC unnecessary people
  • ✗ Don't send late at night or on weekends
  • ✗ Don't use "Reply All" if responding to a group thread

Example Scenario

You work remotely or in a digital-first company where email is the standard communication method. Your manager is in a different location, making email the most practical way to submit your resignation.