When to Use This Letter

Use this template when you're retiring from your career. It's a significant milestone that deserves a letter reflecting your journey and expressing appreciation.

Key Points

  • ✓ Celebrates career milestone
  • ✓ Reflects on contributions
  • ✓ Expresses deep gratitude
  • ✓ Offers extended transition help
  • ✓ Maintains lasting connections

Retirement Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


After [X years] with [Company Name] and [X years] in my career, I am writing to announce my retirement, effective [Date].


This decision marks the beginning of an exciting new chapter in my life. Looking back, I am filled with gratitude for the incredible journey I've had here. From [early memory/achievement] to [recent accomplishment], my time at [Company Name] has been the highlight of my professional life.


I want to express my deepest appreciation to you, my colleagues, and the organization for the opportunities, challenges, and friendships that have enriched my career. I am proud of what we have accomplished together.


Given the significance of this transition, I am providing [notice period] notice and am fully committed to ensuring a comprehensive handover. I want to set my successor up for success and am happy to be available for consultations even after my departure.


Retirement brings mixed emotions - excitement for what lies ahead, and genuine sadness at leaving this wonderful team. I hope to stay connected and would welcome any opportunities to maintain our professional relationships.


Thank you for everything.


With sincere appreciation,

[Your Name]

Writing Tips for Retirement Letters

1

This is a celebratory moment - reflect that

2

Reference specific memories or achievements

3

Offer extended notice period if possible

4

Express interest in staying connected

5

Consider offering consulting availability

6

Make it personal - you've earned that right

Do's and Don'ts

Do's

  • ✓ Give substantial notice (more than standard)
  • ✓ Offer comprehensive transition support
  • ✓ Share memories and appreciation
  • ✓ Discuss succession planning
  • ✓ Address retirement benefits with HR

Don'ts

  • ✗ Don't make it too brief - this is a milestone
  • ✗ Don't forget to thank key people
  • ✗ Don't leave without proper knowledge transfer
  • ✗ Don't neglect retirement paperwork
  • ✗ Don't rush the transition

Example Scenario

After 25 years with your company and 35 years in your industry, you've decided it's time to retire and enjoy the next phase of your life.