When to Use This Letter

Use this template when you're able and willing to provide more than two weeks notice - common for senior positions, specialized roles, or when you want to ensure a thorough handover.

Key Points

  • ✓ Offers extended transition time
  • ✓ Shows professional courtesy
  • ✓ Details transition plan
  • ✓ Demonstrates commitment to handover
  • ✓ Often expected for senior roles

Extended Notice Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],


I am writing to formally notify you of my resignation from my position as [Your Position] at [Company Name]. To allow for a comprehensive transition, I am providing [one month/six weeks/two months] notice, making my final day [Date].


I believe this extended notice period will allow us to:

• Properly transition all my responsibilities

• Recruit and train my replacement if needed

• Complete critical ongoing projects

• Document institutional knowledge and processes

• Introduce key stakeholders to new points of contact


I am fully committed to making this transition as seamless as possible. I will work with you to create a detailed transition plan covering all aspects of my role.


I want to express my gratitude for the opportunities and experiences I've had at [Company Name]. The decision to leave was difficult, and I want to ensure I depart having left everything in excellent order.


Please let me know how you would like to structure the transition period.


Sincerely,

[Your Name]

Writing Tips for Extended Notice Letters

1

Only offer extended notice if you can commit to it

2

Be specific about what the extra time will accomplish

3

Create a detailed transition plan

4

Ensure new employer is okay with delayed start

5

Use time productively - don't just coast

6

Document everything thoroughly

Do's and Don'ts

Do's

  • ✓ Commit fully to the extended period
  • ✓ Create detailed transition documentation
  • ✓ Train your replacement thoroughly
  • ✓ Complete outstanding projects
  • ✓ Introduce stakeholders to successors

Don'ts

  • ✗ Don't offer more time than you can give
  • ✗ Don't check out mentally during the period
  • ✗ Don't let the extended notice drag without purpose
  • ✗ Don't start new long-term projects
  • ✗ Don't leave early despite offering more time

Example Scenario

You're a senior manager with complex responsibilities and a team that depends on you. You want to ensure a proper transition, so you're offering six weeks notice instead of the standard two.