When to Use This Letter

Use this template for corporate environments, senior positions, or traditional industries where formal communication is expected. It follows strict business letter conventions.

Key Points

  • ✓ Full business letter format
  • ✓ Formal language throughout
  • ✓ Includes complete addresses
  • ✓ Professional closing
  • ✓ Suitable for executive positions

Formal Resignation Letter Template

[Current Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Your Phone Number]

[Your Email]


[Date]


[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

[City, State, ZIP Code]


Dear [Mr./Ms./Dr. Last Name]:


I am writing to formally tender my resignation from my position as [Your Position] at [Company Name], effective [Date]. This letter serves as my official [notice period] notice as per my employment terms.


I would like to express my sincere gratitude for the opportunities for professional development and growth that have been afforded to me during my tenure with the organization. The experience and knowledge I have gained here will be invaluable as I progress in my career.


I am fully committed to ensuring a seamless transition. During my notice period, I shall complete all pending assignments and provide comprehensive handover documentation. I am also available to assist in training my successor should you wish.


Please do not hesitate to contact me should you require any additional information or assistance during this transition period.


I wish the company and my colleagues continued success in all future endeavors.


Yours sincerely,


[Signature]


[Your Typed Name]

Writing Tips for Formal Letters

1

Use formal salutations (Mr./Ms./Dr.)

2

Include complete addresses in header

3

Use proper business letter spacing

4

Sign the printed copy in ink

5

Use high-quality paper for printed copies

6

Keep language formal throughout

Do's and Don'ts

Do's

  • ✓ Follow traditional business letter format exactly
  • ✓ Use formal titles and salutations
  • ✓ Print on quality letterhead or paper
  • ✓ Sign in blue or black ink
  • ✓ Deliver in person when possible

Don'ts

  • ✗ Don't use contractions (don't, I'm, etc.)
  • ✗ Don't use casual phrases or slang
  • ✗ Don't skip any formatting elements
  • ✗ Don't use informal fonts
  • ✗ Don't fold the letter improperly

Example Scenario

You're resigning from a senior position at a traditional corporation, law firm, or financial institution where formal business correspondence is the standard.